Accounts Executive

Accounts Executive - Islamabad

Job Responsibilities

Related to Sales:

• Record and update sale quotations and sale orders and invoices in SAP B1.
• Prepare and maintain daily sales reports and conduct analysis.
• Generate and share daily stock reports, produce analysis to create visibility for sales team and the management on aging and performance of particular items or product groups or design series.

Cash Management:

• Accurately post incoming transactions in SAP after thorough verification.
• Prepare daily closing of the cash book and cash ledger in SAP.
• Maintain cashbooks and physical cash handling responsibilities.
• Make cash payments based on authorized approvals, ensuring proper verification of supporting documents and accurate booking in SAP.
• Handle cheque and cash deposits into the bank.
• Follow the established protocol for encashing cash cheques from relevant banks, which includes having two persons in the car if the amount is greater than or equal to 5 lac Rs, with the second person being an armed guard.
• Verify and clear POS or banking receipts by comparing them with the bank statement or daily settlement report for all branches. Post charges to SAP accordingly.
• Timely settlement of advances against petty purchases done by the admin department or procurement.
• Preparation of monthly BRS statements.

Receivables:

• Resolve customer ledger-related issues with salespersons and keep customer ledgers reconciled.
• Prepare aging reports for receivables and follow up the relevant sale-person.

Payables:

• Create and maintain accurate vendor records in the SAP B1, including contact details, payment terms, and banking information.
• Review and verify A/P invoices for accuracy, completeness, and adherence to company policies and procedures along with supporting documents.
• Enter A/P invoices into the SAP B1 system, ensuring correct coding, account allocation, and proper approval.
• Perform invoice reconciliation by comparing invoices with vendor statements to ensure all invoices are accounted for and resolved.
• Investigate and resolve discrepancies or variances between invoices and purchase orders/receiving documents.
• Follow up on outstanding invoices and address any payment delays or settlement issues.
• Payment scheduling as per vendor payment terms and coordination with head office to ensure timely disbursement.
• Preparation of payment vouchers and posting of outgoings in SAP B1.

Documentation and Filing:

• Maintain organized and up-to-date physical and electronic records of vouchers and supporting documents.
• File invoices, payments and relevant documentation appropriately for easy retrieval and audit purposes.

Other Responsibilities:

• Assist with internal and external audit processes by providing necessary documentation and information.
• Support the generation of financial reports and analysis as required by management or other stakeholders.

Qualification & Experience:

• ACCA / MCOM / MBA with at least 3 years of experience in the accounts department in a similar role.

Job Type: Full-time

Pay: Rs50,000.00 - Rs70,000.00 per month

Application Deadline: 11/08/2024