Accounts Payable Clerk
Perks & Benefits:
- Reconcile packing slips with invoices.
- Ensure all packing slips are completed with date and signature.
- Sort, Code, and match invoices
- Alert Management of Unusual or Questionable Invoices or Prices
- Obtain approval for all Non-PO Invoices
- Enter and Scan Invoices through SAP daily.
- Research and resolve invoice discrepancies and issues.
- Review Reports for Posted goods receipts missing invoices.
- Maintain Vendor Setup and Change Files
- Create Check Requests for non-PO payments.
- Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
- Monitor accounts to ensure payments are up to date.
- Maintain invoice filing.
- Responsible for filing and paying all sales tax on appropriate invoices.
- Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
- Reconcile payable reports weekly to confirm that all amounts paid were accurate.
- Print, obtain signatures and mail checks for invoices due.
- Prepare files for ACH Payments
- Post journal entries
- Correspond with Vendors and respond to Inquiries.
- Reconcile Vendor Statements to current AP in the system.
- Prepares weekly and monthly reports for Management.
- Provide supporting documentation for audits.
- Maintain Confidentiality of organizational information
- 2-3 years Accounts Payable experience
- High School Diploma or GED
- Associate degree or equivalent from a two-year college or technical school or equivalent combination of education and experience
- Ability to calculate, post and manage accounting figures and financial records.
- Exceptional math skills in relation to business calculations
- Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs.
- High degree of accuracy, attention to detail and confidentiality
- Excellent data entry skills
- Excellent analytical, problem solving and decision-making skills.
- Effective verbal, listening and written communication.
- Effective organizational, stress and time management skills
- Demonstrates a sense of urgency and ability to meet deadlines.
- Ability to work independently or as a team member.
- Ability to work with a diverse group of people.
- SAP experience preferred.
- Candidate must be able to complete task under little to no supervision.
- Ability to multitask in a fast-paced environment.
- Ability to manage others and resolve conflict.
- Regularly spend long hours sitting and using office equipment and computers
- Regularly move from sitting to standing positions effortlessly
- Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
- Regularly speak clearly so listeners can understand.
- Frequently work in on projects that require deadlines.
- Frequently bend to file and maintain files
- English language skills (oral and written) are necessary to successfully complete the appropriate scope of work.
- Work location is Barnwell.
- The Manufacturing environment is not air conditioned or climate controlled.
- Regularly walk long distances, talk, hear, stand; use hands/fingers.
- Regularly spend long hours sitting and using office equipment and computers
- Regularly move from sitting to standing positions effortlessly
- Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
- Frequently bend to file and maintain files.
- This is a full-time position, and general hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m. This position may require some extended hours. Ability to Work from Home as agreed by management and based on position needs.
- Internal – Purchasing, Supply Chain department, Shipping/Receiving Dept, Accounting Manager, VP Finance, Auditors
- External – Vendors, Auditors
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