Admin Assistant I

Job Category: Administrative
Requisition Number: ADMIN005307

Posting Details
Posted: March 18, 2024
Full-Time
Locations

Waco, TX 76710, USA

Job Details
Description

Salary Range: $44,204 - $58,938
Close Date: 03/20/2024, 3pm CST
Relocation: No

Summary

This position provides administrative support to various groups and interacts with all levels of management, employees and external parties.

Key Roles & Responsibilities

Other duties may be assigned. Directly or through others, the incumbent:

• Provides secretarial and administrative support for multiple managers, and their staff
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Generates correspondence such as letters and memos with general direction
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required
• Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Provides assistance to other administrative assistants within the organization and the executive offices when requested
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
• Coordinates and organizes meetings and other department activities
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Participates in various special projects assigned by the manager

Education, Experience, & Skills

• High School diploma or GED
• 3+ years secretarial or administrative support experience
• Ability to communicate directly, specifically, and constructively, both verbally and in writing
• Knowledge of company operations, policies, and procedures a plus
• Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook

Measures of Success

• Requires minimal supervision
• Strives for accuracy
• Proactive team player

Qualifications
Education
Required

High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)