ADMINISTRATIVE ASSISTANT 2

Reporting to the Director, Collections & Litter Operations Section of the Solid Waste Management Services Division, the Administrative Assistant will support the Director and the day-to-day operations of the section.

• Considerable experience in the performance of secretarial and/or administrative support duties handling a broad range of administrative matters, standard office practices and procedures.

• Considerable experience reviewing and creating documents, letters, briefing notes and other material, as required with a keen attention to detail and consistency.

• Experience working with confidential materials/information for senior management and ability to exercise independent judgment and discretion in dealing with highly confidential operational matters and with management staff.

• Experience in the use of a variety of software packages including advanced knowledge of Microsoft Office Suite, i.e. Word, PowerPoint, Excel and Outlook, to prepare correspondence, presentations, charts and other data representations, and the ability to identify and improve standard administrative practices and procedures.

• Experience in the preparation and drafting of standard correspondence and reports, editing the layout and formatting complex reports, correspondence, charts, tables and reports to Council and Committees.

• Highly developed customer service and interpersonal skills with the ability to communicate effectively, both orally and in writing, at all organizational levels, including the political level, members of the public and external agencies.

• Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.

• Strong analytical and problem-solving skills with proven ability to handle sensitive issues.

• Ability to work independently and effectively with minimal supervision, prioritizing work schedule, complete assigned duties within timelines.

Must be resourceful, flexible, adaptable, and possess a high degree of common sense and initiative.

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City of Toronto employees are eligible to apply for the posted job opportunity, but cannot hold two different jobs. To be considered for this job posting, you must indicate that you are a "Current City of Toronto employee" on the on-line application form, and provide your "Employee Number".

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.