Administrative Assistant

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Description

Hitachi Rail is looking for an enthusiastic self-motivated Administrative Assistant who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Batesburg, SC.

About Us:

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multicultural strength of our global organization to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Accountabilities

This individual need strong organizational, time management, and communication skills to anticipate the needs of the management team and communicate them to others. Responsibilities include but are not limited to:

• Meeting coordination: Arrange meetings, prepare materials, and attend sessions to support the business
• Communication: Interact with staff, answer phone calls, and respond to emails as needed
• Calendar management: Schedule meetings and tasks to ensure the plant manager and facility are set up for success
• Confidentiality: Deal with confidential information and delicate situations with tact and discretion
• Recording meeting minutes: Capture important details of meetings, including who needs to take what actions and when needed
• Document preparation: Keep up with paperwork for the executive, such as compiling receipts, recording travel expenses, and maintaining
• Reporting creation: Run/create reports for plant performance to distribute to plant manager and team daily
• Event management: Organize events like plant visitors, conferences or company retreats, which requires attention to detail, creativity, and project management skills

Required Skills and Knowledge:

• 5-10 years of experience working in a professional environment
• Microsoft office suite proficient including Word, Excel, and PowerPoint
• Experience with SAP
• Ability to manage multuple priorities and deadlines while working under pressure
• Ability to analyze the reliability of information when creating and sharing reports
• Ability to manage data and enter data while maintaining data integrity and filing systems
• Good communication skills, verbal and written
• Proactive approach to problem solving and process improvement
• Ability to work well independently and in collaboration with others including individual contributors, managers, and executive leaders

Preferred Skills and Knowledge:

• Experience with Power BI and/or Power Automate
• Experience with Microsoft Teams and underlying applications (Planner, To do List, etc)
• Basic project management experience
• Small and large event management and vendor coordination

Required Education:

• HS diploma or equivalent

Preferred Education:

• Bachelors degree in any discpline

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected].

Queries other than accommodation requests will not be responded to.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail