Administrative Assistant

Administrative Assistant - ADM024853

Employment Type: Permanent Full-time

Location(s): SK-Rgna-Regina

Ministry: 032 Health

Salary Range: $22.295-$27.939 Hourly

Grade: SGEU.04.

The Ministry of Health is committed to a health system that puts patients first by providing better health, better care, better value and better teams for Saskatchewan people. The Ministry is committed to excellence and innovation, to upholding a constructive workplace culture and to serving the people of Saskatchewan.

The Ministry of Health, Mental Health and Addictions Branch is seeking a skilled, ethical, confident individual to join our team. You will provide a wide range of administrative/office management support functions.

As the successful candidate:

• You will be responsible for providing administrative support to two (2) unit Directors, their respective team members and to the Executive Coordinator, as well as the Executive Director.
• You will be responsible for composing or editing brief, routine correspondence; recording and transcribing proceedings of meetings; maintaining office equipment; maintaining office processes and procedures; reviewing, assessing, and processing documents such as invoices and briefing notes, ordering supplies; compiling reports and tracking invoices and referrals.
• You will also be responsible for scheduling meetings, travel and itineraries and logistics, as well as establish and maintain filing and record management systems, and respond to inquiries via email or telephone.

The Ideal Candidate

If you are an experienced, highly motivated, confident and organized individual who enjoys a fast-paced environment, we want to hear from you!

You will have the demonstrated ability to:

• Actively listen, accurately comprehend, and respond efficiently to inquiries from staff, Ministries, and the public.
• Obtain, exchange, coordinate or confirm information in a concise and courteous manner while maintaining confidentiality and staying within policies and procedures.
• In a timely and accurate manner, compose, record, proofread and/or edit a variety of correspondence using correct grammar, spelling and punctuation in a visually pleasing format.
• Identify, clarify and analyze relevant issues, concerns or problems in order to provide options/recommendations and/or implement solutions in a timely fashion.
• Independently assess and adjust your workload taking into consideration changing priorities, tight deadlines, multiple reporting relationships and interruptions.
• Work independently and participate as a team member to meet the needs of clients and co-workers and to build positive relationships.
• Review and process invoices through purchase card, Midas or Markview.

You will have knowledge of:

• Office management practices and government protocols, policies and procedures including the Visual Identity Guidelines, filing systems and office equipment.
• Computer software packages such as Microsoft Word, Excel, Power Point, and Sharepoint in order to input, edit, merge, format and/or modify lengthy, complex documents accurately and quickly.

Typically, knowledge required for this position would be obtained through a certificate/diploma in business education with several years of administrative experience.

You will be:

• Proactive in order to anticipate, identify and prepare for future events or projects.
• Flexible, adaptable and work well under pressure in order to meet new challenges.
• Tactful, discreet and exercise good judgment when dealing with confidential and sensitive information and situations.
• Thorough and attentive to detail to ensure equality work.
• Dependable and able to perform well under pressure.

What we offer

The Ministry of Health offers dynamic and challenging work for talented individuals in an environment that supports innovation, creativity and diversity. In addition, the Saskatchewan public service offers a number of employment advantages such as:

• Dynamic, challenging work for talented individuals;
• A competitive salary;
• Comprehensive benefits package including pension;
• Vacation, scheduled days off (EDO) and other types of leave;
• Advancement opportunities; and
• Flexible work arrangements.

The salary for this position will be updated to $24.079 - $30.174 once the Class Plan Renewal process is completed and our HR system has been updated.

Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" below

Diversity Groups: Aboriginal persons, Persons with disabilities, Visible minority persons

Hours of Work: A - SGEU Office 36 - one day off every two weeks

Number of Openings: 1

Closing Date: Jan 26, 2025, 11:59:00 PM