Administrative Assistant

Administrative Assistant - ADM024286

Employment Type: Permanent Full-time

Location(s): SK-Rgna-Regina

Ministry: 001 Agriculture

Salary Range: $25.575 - $32.054 Hourly

Grade: SGEU.06.

The Programs Branch of the Ministry of Agriculture has an opportunity for a highly motivated, organized, detail orientated, and confident individual to be responsible for office support in a fast-paced work environment.

As an Administrative Assistant, you will be responsible for the coordination and completion of a wide range of office administration activities, including:

• Preparing reports, correspondence, physical binders, and e‑binders;
• Proofreading, editing, and formatting letters, memos, briefing notes, or cabinet documents;
• Providing feedback and coaching to the branch on editing and formatting requirements;
• Coordinating travel arrangements and meeting spaces for individuals within the branch;
• Monitoring and processing of payments and office expenditures for the branch and external board members;
• The development and maintenance of filing systems while following record retention policies and procedures within the branch;
• Troubleshooting of office equipment and technology with staff, as well as arranging for repair or disposal of a variety of office equipment and furniture from within the branch;
• Responding to inquiries made in person or by telephone from a variety of government agencies, clients, and the public; and
• Assisting internal staff in day-to-day office support as needed.

Our Ideal Candidate

Our candidate of choice will be a flexible individual with a high attention to detail who also enjoys a challenging environment with diverse job expectations. As our ideal candidate, you will have:

• Knowledge of office administrative procedures and practices;
• Knowledge and experience utilizing various computer software applications such as Microsoft Word, Outlook, Teams, along with invoicing or billing software;
• Knowledge of office filing and record retention procedures and systems, and
• Excellent communication skills both verbally and written, in order to respond to inquiries, provide clear and concise information, and develop a variety of documentation.

Typically, this knowledge would be gained through the completion of a certificate in office management/administration support and/or several years’ experience in an office environment. An equivalent combination of education and experience may be considered for this competition.

We are committed to workplace diversity.

Hours of Work: A - SGEU Office 36 - one day off every two weeks

Number of Openings: 1

Closing Date: Sep 15, 2024, 12:59:00 AM