Administrative Assistant, FNHA

Job Category

Job Profile

Job Title

Department

Compensation Range

Posting End Date

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

This is a 0.2 FTE (1 day/week) salaried position, with term ending on March 31, 2025.
This role is expected to start at Grade 3 Step 1. Salary will be pro-rated.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Pharmacists Clinic (the Clinic) at the Faculty of Pharmaceutical Sciences, University of British Columbia is a pharmacist-led patient care clinic. The Clinic partners with the First Nations Health Authority (FNHA), FNHA programs, First Nations communities, community partners and First Nations clients to facilitate and implement their priorities for clinical pharmacist services to improve individual, family, and community health.

The Administrative Assistant role provides front-line service with a focus on First Nations clients and administrative support in the planning and delivery of clinical services (virtually and in-community) and health-related programs.

This is a 0.2FTE (1 day/week) part-time position. Work hours are 8:30am-4:30pm.

Organizational Status
This position reports to the Manager, Pharmacists Clinic.

Work Performed

Front-line Services

Administrative Support for FNHA Projects

General

Consequence of Error/Judgement

The Administrative Assistant role requires planning and prioritization of duties. Inability to complete tasks would result in lack of preparedness for client appointments and communication about client care needs. Errors may have an impact on professional, regulatory, and economic aspects of the Pharmacists Clinic. This position works with the public, and poor communication may impact the department's credibility and reputation.

The Administrative Assistant is expected to exercise professional judgement and discretion when working with project files, records and partners involved in associated projects. Inability of the Administrative Assistant to fulfill their duties would result in the Clinic not meeting its contractual commitments, impact the Clinic’s credibility, quality orientation and reputation, and jeopardize future projects and funding.

Supervision Received
This position reports directly to the Manager, Pharmacists Clinic and is required to make independent decisions using judgment based on knowledge of operations and Clinic policies and procedures. They work closely with other Clinic team members and undergraduate academic students.

Supervision Given
This position does not supervise staff.

Minimum Qualifications
High School graduation, plus one year of related training, plus two years of related experience, or an equivalent combination of education and experience.

Preferred Qualifications