Administrative Associate

Truthfulness | Fairness | Value | Loyalty

As one of Canada's largest insurance providers, Western has more than 220 locations across Canada. With over 2,100 team members, our actions are anchored in our Guiding Principles, Truthfulness, Fairness, Value, and Loyalty. We take care to deliver the right insurance solution every time so our customers can live confidently.

Administrative Associate

Reporting to the Team Lead Office Services. The Office Services Administration Team promotes the Western Corporate image and provides a wide range of administrative functional support to the business and all 180+ locations. You will be responsible for facilitating all aspects of administrative support to the Corporate/Regional Head Office teams in addition to branches across the organization.

Here is what a typical day looks like

• Administrative support including answering and routing incoming telephone calls; processing mail, courier; meeting preparation and arrangements; ordering and maintaining office supplies; and maintaining general office equipment
• Managing and maintaining Western’s Print Portal (vendor management, user access and trouble support, document management)
• Maintaining office equipment for all branches and regional and head offices
• Providing support for lease renewals certificates of insurance and business license renewals including database maintenance
• Providing administrative support for various Facility and Office Services maintenance schedules
• Assisting as required in Occupational Health and Safety (“OH&S”), inspections, assessments and fire drills
• Managing and maintaining employee access security cards and parking passes under prescribed procedures, monitoring visitor logbook and issuance of visitor badges
• Reviewing, processing and reconciling orders and invoices in adherence to financial control procedures; including investigating and resolving discrepancies and other issues

The value you bring

• 2 years of administrative experience
• High school diploma; or combination education and experience
• Superior multi-tasking skills with strong attention to detail
• Proven history of professional communication, both written and verbal
• Customer service focused and ability to plan, prioritize, and schedule effectively
• Working knowledge of Microsoft Office programs

Hours: Full-time 37.5 hours/week

Location: Winnipeg, MB

Compensation Range: $36,000 - $49,500

Requisition #: 81318

What if I don’t meet every requirement?

If you’re excited about the role but your experience doesn’t check every box – we still encourage you to apply. You may be the right person for this role – or we might have another that suits you even better!

At Western, we are dedicated to building a diverse, inclusive, and authentic workplace in the communities we work and live in If you have questions or require accommodation, please reach out to us.

Health and Wellness

We take pride in providing programs that add value to our people’s lives – after all, they are our greatest asset. Eligible employees receive a competitive compensation package consisting of 3 weeks’ vacation, 14 wellness days, company matching investment and savings programs, and 100% employer-paid group benefits, including a health care spending account.

For over 20 years, supporting our local communities has been a part of everything we do – it’s engrained in our culture though the Western Financial Group Communities Foundation.