Administrative Specialist (IS-0301-09)
Perks & Benefits:
- 403(b)
- AD&D insurance
- Commuter assistance
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
Description
OPEN DATE: March 18, 2024
Non-sensitive (NS)/Low Risk
What are Trust Fund Positions?
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
OVERVIEW
Come join a mission driven institution and be a central contributor to a new and exciting initiative at the Smithsonian’s National Museum of the American Indian (NMAI)! The NMAI seeks a Staff Assistant to support fellowship and internship programs through the museum’s new Outreach and Engagement Planning Office. The Office is dedicated to advancing NMAI’s mission through developing and supporting collaborations and partnerships with Native and Indigenous communities and allied organizations.
DUTIES AND RESPONSIBILITIES
- Provides scheduling, coordination, and other administrative support for fellowship and internship program activities.
- Assists in maintaining and tracking program budgets.
- Establishes and maintains systems to organize program correspondence and files.
- Leads and refines communication and documentation strategies for fellowship and internship programs.
- Works collaboratively with other staff in the Office and cross-departmentally to host fellows, interns, program alumni, and other visiting researchers or community members.
- Supports procurement and invitational travel to host Indigenous communities and community members at the museum.
- Assists on an as-needed basis the work of the Outreach and Engagement Planning Office.
QUALIFICATION REQUIREMENTS
Required Qualifications and Experience
- Experience in engagement with Indigenous community members and/or tribal institutions.
- Excellent writing, communication, and organizational skills.
- Ability to interact with diverse peoples with tact and diplomacy.
- Ability to plan, coordinate, and prioritize multiple projects independently and with a high degree of efficiency and accuracy.
- Experience in administrative practices and procedures such as establishing and maintaining systems to organize information and communications, project and financial tracking, meeting facilitation, and scheduling.
- The ability to work independently and in a team; the incumbent will support Office staff and other NMAI units’ work in service of community engagement.
- Proficiency in the functions of Microsoft Office software, including Excel, Word, Power Point, and virtual meeting platforms with the ability to learn new automated systems.
- Knowledge of Indigenous perspectives on museums and the collections in their care.
- Working proficiency in a second language (Indigenous, Spanish, etc.).
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.
About National Museum of the American Indian
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