Administrative support agent (m/f/d)

Are you eager gaining a first hands-on experience to work for an International Organisation having worldwide clients, infeurope has an interesting job opening which may fit in your career path. We are looking for an Administrative and Operational support agent to work with one of our colleagues for an International Organisation in the field of supplier management. This role involves providing comprehensive administrative support to ensure the smooth operation of our activities.

Key Responsibilities

• Suppliers: Collection of monthly activity reports, monitoring assignments in terms of time spent on assignments, checking delivered work volume against purchase orders of the client, managing an internal time sheet application (creating new users etc.), checking invoices from suppliers and reconciling invoices with purchase orders etc.
• Interface to Accounting: Being the interface between the client, supplier and our internal accounting team. Preparing basic data for invoicing of the managed key accounts etc.
• Information Management: Manage the flow of information to ensure seamless coordination and operation of activities.
• Coordination: Facilitate coordination between the team and the internal departments. Popose improvements of the reporting cycle.

Minimum Requirements

• Language Proficiency: C1 level in English is mandatory. French and German are not essential, however, advantageous.
• Experience: First experience in an administrative job. Having fun working with numbers (Excel knowledge is a pre-requisite).

Our offer:

• Outstanding reference in your CV of a renowned international organisation
• Permanent Contract
• Luxembourgish employment contract
• Multicultural environment
• 2-3 months of on-the-job training in various areas
• Location: Luxembourg-Bertrange
• Hybrid working after the training phase

If you are interested, please send your CV to [email protected]

infeurope S.A. is a company headquartered in Luxemburg, predominantly offering communication, consulting and managed services to European Institutions and International Organisations.

Ref: 202501-SupADMIN