Courts Administration Clerk

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from
all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

The District Municipality of Muskoka is currently recruiting for a

Courts Administration Clerk

The District

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about

protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and

build your career amongst other ambitious leaders and innovators. We offer a competitive compensation

package and are committed to promoting diversity, accessibility and inclusion.

The Opportunity

The Courts Administration Clerk provides customer service to the general public, justice stakeholders, legal

profession and law enforcement agencies. This job carries out the assigned/ delegated statutory functions of

the “Clerk of the Court” for all Provincial Offences under the jurisdiction of the District Municipality of Muskoka.

What you will do: What you will need:

• Prepare and distribute court documents to establish

jurisdiction of charges before the court, including
Notices of Trial, Re-opening applications, early
resolution notices and appeal documentation for filing
with the Superior Court.

• Respond to queries and liaise with the judiciary, the

public, enforcement staff, Defense agents, counsel,
prosecutors, defendants, civilian witnesses and
various justice partners, relating to various Provincial,
Federal and Municipal legislation.

• Perform administrative duties related to courts

administration and the statutory duties of Clerk of the
Court, including vetting charges, court files, notice of
intention to appear, extension applications and intake
court matters.

• Graduation from a two (2) year Community

College program in a Law or Office

Administration or equivalent.

• Minimum of three (3) years’ experience in a

court, or legal environment.

• Working knowledge and understanding of

provincial offences law in Ontario coupled

with practical knowledge of court policies and

procedures, as well as legal and technical

terms and procedures.

For a full outline of the responsibilities

and requirements, please review the job

description below.

What we are offering

This posting includes opportunities for a temporary full-time, temporary part time or permanent part time status

at the District. The hourly compensation range for this role is $26.87 - $29.44. The District is also proud to

offer the following to our temporary employees:

The Next Step

If you have the necessary skills, experience and qualifications, and can support our vision and

values (RISE: Respect, Innovation, Service and Equity)

This posting closes on Wednesday July 31, 2024 @ 12:00 p.m.

Visit our careers page for other opportunities.

The District of Muskoka is an equal opportunity employer and values diversity in our workforce, encouraging applications from
all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

JOB DESCRIPTION

Courts Administration Clerk

Department:
Provincial Offences

Administration (POA)
Reports to: Manager, Courts Administration

Effective Date: July 2019 Supersedes: April 2017

Classification: CUPE Inside Class 5
Job Evaluation

Date:
January 2021

SUMMARY:

Provides customer service to the general public, justice stakeholders, legal profession and law enforcement agencies.

Carries out the assigned/ delegated statutory functions of the “Clerk of the Court” for all Provincial Offences under the

jurisdiction of the District Municipality of Muskoka.

MAJOR RESPONSIBILITIES (not limited to):

• Prepare and distribute court documents to establish jurisdiction of charges before the court, including Notices of Trial,

Re-opening applications, early resolution notices and appeal documentation for filing with the Superior Court.

• Respond to queries and liaise with the judiciary, the public, enforcement staff, Defense agents, counsel, prosecutors,

defendants, civilian witnesses and various justice partners, relating to various Provincial, Federal and Municipal

legislation.

• Perform administrative duties related to courts administration and the statutory duties of Clerk of the Court, including;

vetting charges, court files, notice of intention to appear, extension applications and intake court matters.

• Receive legal documents, proof for accuracy, and administer the legislated processes for the public and Provincial

Offence stakeholders.

• Enter and maintain data using various Provincial computer software and databases (eg. ICON and CAMS).

• Perform the duties of the Commissioner of Oath by swearing in Affidavit documents and certifying court documents as

the clerk of the court.

• Resolve routine complaints and refer complex complaints and inquiries to appropriate staff members

• Work with the public and court stakeholders to collect outstanding fines for the division

• Receive and process payments, updating ICON reports, investigating errors and making adjustments.

• Provide and receive information from MTO re: abstract audits, license suspensions, demerit points, etc.

• Act as administrative assistant to Justice of the Peace for processes held in the intake court.

• Work safely and in compliance with relevant statutes and regulations and within the safe work procedures and

directives as established by the District.

• Other related duties as assigned.

EDUCATION, EXPERIENCE & QUALIFICATIONS:

• Graduation from a two (2) year Community College program in a Law or Office Administration or equivalent.

• Minimum of three (3) years’ experience in a court, or legal environment.

• Working knowledge and understanding of provincial offences law in Ontario coupled with practical knowledge of court

policies and procedures, as well as legal and technical terms and procedures.

• Proven ability to deal effectively with the legal profession, law enforcement, judiciary, municipal departments and the

public in a professional, courteous and efficient manner employing a high degree of tact and diplomacy.

• Excellent attention to detail and analytical skills with the ability to respect and deal with confidential and sensitive

issues. Sound judgment and ability to take initiative where appropriate.

• Ability to function autonomously, in a high volume fast paced work environment with legislated time frames, exercising

sound judgment and taking initiative, where appropriate. Demonstrated technological proficiency in the MSOffice suite

of products, plus familiarity with the ICON system.

• Bilingualism is an asset.

• Must have a clean criminal background check to be able to work in the court systems

• A valid Ontario driver’s license.