District Operations and Finance Officer (01-Female, 01-Male)

Main Duties and Responsibilities; but not limited to:

Financial Planning:

Proactively determines what custom reports would be effective to communicate complex budget and financial data, and creates reports that contain in-depth analysis, interpretation, visualizations, projections, forecasting and recommendations that support data-driven decisions and long-range financial planning.

• Ensure internal financial procedures, systems, policies and controls are applied and complied by all staff
• Provide Implementation Office with all necessary financial information both pro-actively and on request.
• Ensure donor reports and requirements are complied with to maximize available funding
• Support the Manager Finance in the overall budget control and monitor cash flows and expenditures
• Overall responsible to ensure the maintenance of core and donor general ledgers
• To ensure the complete accounting records and supporting documents
• To ensure periodic reconciliation of all transactions between core and donor ledgers.
• Oversee and ensure timely preparation of monthly salaries
• Day to day support for the running of the Finance Department.
• Ensure that adequate financial management routines and systems are in place, and that LPP’s accounting practices and standards are adhered to, timely and in accordance with quality and policy requirements from LPP, donors, auditors and authorities
• Provide up-to-date analysis and required reports of the financial situation in the projects to the FM and ensure compliance with the financial and other requirements of Donors/IPs
• Ensure the development and implementation of operational project’s financial security guidelines and regularly review their effectiveness and the compliance of all staff with these guidelines
• Works with Finance and senior leadership to implement significant changes in budget and/or staffing resources.
• Provides confidential advice and strategies relating to financial and budget sensitive activities.
• Contributes to the development of the annual operating budget and financial plan.
• Assists managers to coordinate plans and rationalize budget, space, equipment and staff resources across teams, helping to achieve targets, goals, and greater efficiency in day-to-day work, projects and initiatives.
• Assists in the development of strategic plans.

Operations & Facilities Management:

• Ensures the provision of space, essential workplace amenities, and a healthy and safe working environment.
• Supports space planning within the unit and communicates and coordinates space and furnishing needs with the Manager.
• Provisions furniture, equipment and other workspace needs for staff.
• Manages maintenance requests and ensures successful resolution of outstanding building issues; coordinates with Operations, Central Stores and Purchasing to manage schedules and quotations; manages quotations for outside services and evaluates responses.
• Manages department Health and Safety program; ensures/reports on compliance as per policy. policies
• Ensures provisioning of essential office logistics including telephone, mail, and office supplies
• Manages the policy and procedure information and documentation for staff within various online systems (e.g., SharePoint, etc)

Office Administration:

• Implements and communicates institutional changes (e.g., Finance, Procurement, Human Resources, Health and Safety).
• Co-manages the office request tracker (RT) queue, to ensure successful resolution of outstanding building issues and works, Central Stores and Purchasing to manage schedules and quotations.
• Coordinates the development and delivery of on-boarding training for new staff with respect to general office procedures and setup
• Maintains office services and needs, including but not limited to: Telephone Services admin, incoming/outgoing mail, office supplies, Health & Safety Officer duties.

Reporting and Communication:

• Tracks and reports on department activity and Key Performance Indicators (KPIs); produces internal or external reports that communicate department’s achievement of strategic plan goals and/or form rationale for additional resources.
• Prepares requests for quotation (RFQ), information (RFI), as well as responses and proposals in collaboration with senior managers, Procurement, and/or, among others.
• Any other task assigned by Supervisor/ LPP Management.

Qualification: Master’s/Bachelor degree in commerce or MBA major Finance from HEC recognized university.

Experience:

• 6-10 years’ experience in a reputable organization.

Required Skills and Knowledge:

• Good knowledge of Financial Information Systems/ERP.
• Administratively self-sufficient
• Ability to give and receive constructive criticism with colleagues and partners at all levels, ability to manage conflict effectively
• Clear and concise verbal and written communication skills in English and Urdu, including effective presentation skills
• Analytical and critical thinking
• Sensitive to organization values and principles
• Ability to work under pressure, for extended hours, and to meet tight deadlines without compromising the quality of results.
• Ability to maintain confidentiality and use discretion when dealing with sensitive political issues.
• Strong Computer literacy skills in Microsoft Office and communication software.