Executive Office Coordinator

AO1 Administrative Officer 1

Regular/full-time

Department of Families

Women and Gender Equity

Winnipeg MB

Advertisement Number: 42964

Salary(s): AO1 $54,356.00 - $65,420.00 per year

Closing Date: July 1, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Executive Office Coordinator is responsible for the overall execution of administrative duties for the Women and Gender Equity Secretariat (WAGE MB).

To be considered for this competition you must submit an application form and resume. NOTE: Only those who submit the application form and resume will be considered. See below for further instructions.

Conditions of Employment:

• Must be legally entitled to work in Canada
• Must provide and maintain a satisfactory Criminal Record Check
  
  

Qualifications:

Essential:

• A diploma or certificate in business administration. An equivalent combination of education and experience may be considered.
• Experience in financial procedures including accounts payable, cash flow and budget projection
• Experience providing administrative support
• Excellent organizational and time management skills
• Strong analytical and problem-solving skills
• Excellent interpersonal skills with the ability to maintain strong working relationships
• Excellent verbal communication skills
• Strong written communication skills
• Strong attention to detail
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Ability to handle sensitive material and respond to inquiries with high level of professionalism and confidentiality.
  
  

Duties:

The incumbent reports to the Executive Director and provides administrative support to the entire office. This includes operational financial management, assignment tracking, scheduling logistics, and overall office coordination. Though the Executive Office Coordinator is primarily responsible for the daily administrative operations of the Secretariat as a whole, they also provide coverage and support to the Financial Administration Coordinator as required.

Apply to:

Advertisement # 42964

Talent Acquisition

Human Resource Services

600-259 Portage Avenue

Winnipeg, MB , R3B 2A9

Phone: 204-945-7518

Fax: 204-945-0601

Email: [email protected]

To be considered for this competition you must submit an application form and resume. NOTE: Only those who submit the application form and resume will be considered. See below for further instructions.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resume and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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