General Office Clerk

Karis Disability Services is a non-profit organization that operates in Ontario, Saskatchewan, and overseas in places like Ethiopia and Haiti. We have been serving people who experience disabilities for over 50 years. Our Vision is that people who experience disabilities belong to communities where their God-given gifts are valued and celebrated. Every role in our organization plays a vital role in achieving this, and our goal is to find a candidate who can help us achieve our Values, Vision, and Mission. Learn more about Karis Disability Services.

Permanent, Full Time

General Office Clerk

40 hours/week

Waterloo Office

The General Office Clerk is responsible for handling all mail and shipments being sent from the Waterloo Office and handling all mail room processes and procedures. The incumbent is to ensure there are adequate postage and office supplies. They will be responsible for coordinating hospitality requests and supplies; ensuring the kitchen remains tidy and clean. The General Office Clerk is to act as backup support for the Receptionist when needed and provides administrative support as requested by the Office Manager.

Responsibilities:

• Responsible for all mail shipments being sent, including preparation of labels, keeping the computer system up-to-date with program changes and maintaining postage supplies, such as bags, labels, etc.
• Mail out shipments to each program - including running and updating labels, stuffing, and sealing envelopes and running manifests.
• Required to maintain an accurate shipping list.
• Assign postage and Purolator charges to various programs or departments and ensure accurate billing and forward information to Accounts Payable for processing.
• Handle any problems concerning tracing and errors made by Purolator with respect to billings.
• Explore best shipping options for employees and departments for special requests.
• Facilitating international shipments involving broker and customs.
• Process outgoing Canada Post mail- seal, stamp and record departmental/personal charges.
• Take overweight shipments that are not Purolator to the post office.
• Facilitating meeting room bookings.
• Maintaining petty cash and reporting/submitting to Accounts Receivable.
• Maintenance of copiers in Waterloo Office.
• Order and maintain office supplies such as paper, letterhead, envelopes, cheques, etc.
• Receive and complete administration tasks within assigned deadlines from managers in the Waterloo Office.
• Maintain adequate supply of kitchen needs. Required to re-fill when supplies become low.
• Providing hospitality (purchases, set-up, clean-up, room restoration).
• Tidying the kitchen throughout the day and filling, running, and emptying dishwasher daily.
• Fill in for the receptionist’s breaks, and vacations/absences, including answering the telephone and transferring calls.
• Opening and routing daily mail and Purolator packages and preparing daily banking

Requirements:

• 1-3 months of comparable work experience.
• High School Diploma
• Computer literacy
• Administration skills
• Organization and time management skills
• Attention to detail

Why Should You Apply?

• Competitive Wages
• Career Development and Training Opportunities
• Comprehensive Benefits Package
• Employee Discounts

Application Deadline: February 9th, 2024

Apply with résumé by February 9th, 2024, to the Office Manager at the link provided.

Start Date: ASAP

Houry Range: $20.75-$23.38

Karis Disability Services seeks to hire a workforce that represents the diversity of our communities where we serve. We are committed to promoting communities of belonging where Black, Indigenous, and People of Colour feel valued, respected, represented, and heard. We encourage applications from qualified candidates from members of groups with historical or current barriers to equity. We seek to provide accessibility through all stages of the hiring process for all applicants with disabilities, consistent with our Accessibility Policies and the AODA. Please let us know if you require accommodation, and we will work with you to meet your accessibility needs.

Job Types: Full-time, Permanent

Salary: $20.75-$23.38 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Experience:

• Administrative: 1 year (preferred)

Work Location: In person