HR SPECIALIST

Fort HealthCare is a patient-centered hospital and healthcare system serving individuals, businesses and families in Jefferson, Dane, and Walworth Counties, and we are seeking a HR Specialist to join our HR team.

Shift:
80 hours per bi-weekly pay period
Full time
Day shift

Fort HealthCare is proud to be named a 14-time award winner of the Milwaukee Journal Sentinel Top Workplace award for Southeastern Wisconsin, a 4-time award winner of the USA Top Workplaces award, and a 2-time winner of their Top Workplaces Culture Excellence award for Purpose & Values.

In addition, Fort HealthCare is proud to be awarded the inaugural 2024 Wisconsin Hospital Association (WHA) Hospital Mentorship and Quality Champion Award. The Hospital Mentorship and Quality Champion award recognizes a hospital for demonstrating mentoring relationships and engagement through active participation, collaboration and the sharing of tools and resources with other hospitals.

Our Mission Statement is our daily guide to provide the best health care possible. We promote it widely for all we serve to read, understand and to help our public hold us accountable for the promises we make.

Our Mission Statement - Improve the Health and Well-being of Our Community

Our Vision Statement provides each of us at Fort HealthCare with a goal. It is our motivation to improve constantly upon the level of care we provide, and the quality of services delivered.

Our Vision - Be the Healthiest Community in Wisconsin.

We offer competitive pay and benefits, education, and resources you need to perform your job and ample opportunities for professional growth.

The HR Specialist is the initial connection for department customers, providing a positive first impression and triaging questions and workload to appropriate team members. The incumbent also acts as a coordinator for employee special events and activities.

Responsibilities of this position include:

• Plan, organize, communicate, and implement Employee Relations special events and activities within budgeted parameters. Posts information on the news section of the intranet and bulletin boards within the hospital. Distributes important information electronically and via interoffice mail to clinic staff.
• Assists with pre-employment reference checks and other onboarding activities for new employees. Responsible for processing employee ID badges and maintaining records in Epiphany. Guides applicants through the application process and assists with routing of applications.
• Answers department telephones competently. Responds accurately to inquiries regarding benefits, policies and procedures, demonstrating a comprehensive knowledge of H/R procedures, forms and policies; or directs inquiries appropriately.
• Performs administrative responsibilities and assists the Human Resources Director and associates with special projects.
• Responsible for maintaining and organizing records and files. Periodically purges outdated files as directed.
• Responsible for completing wage and employment verifications.
• Schedules, coordinates, and communicates department meetings, ensuring advanced agenda is prepared, meeting minutes are recorded, and follow-up actions are completed.
• Orders and maintains inventory of office supplies.
• Collaborates with all members of the HR team and serves as back-up during absences or in an emergency.
• Assists with researching and coordinating travel arrangements for employee training and development.
• Performs other duties as assigned.
• Completes department-specific orientation and annual competencies for this position.

Requirements for this position include:

• Associates Degree, or equivalent experience required
• Bachelors Degree preferred
• Previous office experience required
• 1 year of HR experience preferred
• Strong communication skills to respond to employee and public requests for information; tactful, courteous; good listening skills. Able to multi-task and prioritize workflow in a fast-paced environment. Must interact well with co-workers and follow instructions of supervisors required

Benefits:

• Competitive pay
• Competitive shift differentials (2nd,3rd, and weekends)
• 401(k) with employer match
• Generous PTO Plan
• Daycare
• Dental insurance
• Disability insurance
• Flexible Spending
• Health Insurance
• Comprehensive Wellness Plan
• Life Insurance
• Pharmacy Discount
• Tuition Assistance
• Vision and Dental Insurance
• Employee Assistance Program
• Free Parking

Skills

Preferred

• Proficient in Word and Excel
• Great Customer Service
• Knowledge of HR as it applies to this process
• Effective time managment
• Ability to prioritize duties