Human Resources Assistant - EHS

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q? ic?? y? - Katzie, the q'wa:n??'?n? - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools is the largest BC school district and the second-largest employer in Surrey. We're proud recipients of BC Top Employers and Canada's Greenest Employer awards. Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Our Commitment

Providing quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Diversity, Equity, And Inclusion & Values

Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and tolerance and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to removing barriers and creating a workplace where everyone, regardless of their background, feels empowered to contribute their best.

Join us in our mission to provide the best start for children, preparing them to be the leaders of tomorrow. If you are passionate about education, diversity, and making a positive impact, we invite you to explore opportunities with Surrey Schools.

Job Summary

Reporting to the Manager, Employee Health & Safety (EHS), the Human Resources Assistant - EHS supports the Prevention team in the Employee Health and Safety department by providing confidential administrative support and coordinating program activities.

Duties

Serve as the primary point of contact for questions and requests. Review, respond, or refer inquiries to appropriate team members for follow-up and resolution.

Schedule and coordinate health and safety training and programs such as first aid, hearing conservation, safety equipment, hazardous waste removal, audit support, work-from-home requests, and AED maintenance.

Schedule and organize meetings and materials, prepare and distribute meeting minutes.

Complete data entry and manage documents, records, and files to ensure accurate record-keeping and document management for health and safety compliance purposes.

Assist in the submission of documentation, such as incident uploading to WSBC and injury reporting.

Collaborate with the Prevention team and other stakeholders to address compliance issues and ensure adherence to regulatory requirements.

Assist with departmental communications including newsletters, resource materials, SharePoint sites, and websites.

Process purchase orders and invoices and track expenditures.

Provide administrative support to the Associate Director of Employee Health & Safety.

Qualifications

Education & Experience

Certificate or diploma in Administrative Assistant, Office or Business Administration, Human Resources or Occupational Health & Safety and a minimum of 2 years related experience. An equivalent combination of education and experience will be considered.

Skills

Strong interpersonal, verbal and written communication skills with the ability to work effectively with employees at all levels

Ability to work as part of a team as well as independently

Highly organized self-starter with the ability to work under pressure in a high volume work environment and maintain attention to detail

Sound judgement, tact, and discretion

Commitment to inclusion and belonging and building a caring and respectful workplace

Advanced skills in MS Office and HR information systems and the ability to learn new applications

Proficiency in performing financial transactions and a sense of responsibility and respect for the use of public funds

What we' re offering

Comprehensive Benefits Package

• Extended Medical, Vision and Dental
• Life Insurance, Short-Term and Long-Term Disability
• Employee Family Assistance Program
• Municipal Pension
  
  

13 Paid Holidays, plus Sick & Vacation Time

Onsite Fitness Room in the Surrey Head Office

Supportive workplace with a positive and productive work environment. Feel a sense of security and safety to act, speak, and reflect who you are

The salary range for this position is: $60,306 to $75,383 per year with comprehensive benefits package and Municipal Pension.

Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job, and consideration of internal equity comparisons. The midpoint of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.

Qualified applicants can apply by clicking the "apply" button to the right of the posting. The closing date for this position is April 5, 2024 at 4:00pm.

Note: Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.