Medical Education Program Specialist - Emergency Medicine

Medical Education Program Specialist - Emergency Medicine

Hiring Department: Emergency Medicine

Location: Chicago, IL USA

Requisition ID: 1026699

Schedule: Monday - Friday, 8:30AM - 4:30PM

Workplace Type: On-site, Intermittent travel to other affiliated hospitals. Must have transportation.

Posting Close Date: September 12, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

Will participate in and coordinate the Department of Emergency Medicine educational programs including clerkships, resident & fellow programs. Provide clerical support, coordination of educational functions of the program and assist educational leadership in the operation of the educational programming.

Duties & Responsibilities:

• Serves as contact for residents/students/fellows concerning medical education program requirements and guidelines, financial assistance, scheduling.
• Provides day to day operational support as outlined in the ACGME requirements, organize program calendar, scheduling meetings, provides general administrative support (i.e. mail, documents, files documents and sends/receives faxes).
• Assists Educational leadership team with program logistics, completes administrative paperwork for educational programs, track status of licensure, certifications and communicates to all stakeholders, assist in recruitment activities and interview day activities, other educational duties as assigned.
• Program Support: Support, collaborate, resource, manage (independently and/or under direction of educational leadership)
• typing (compose correspondence or develop from draft), copying and/or sorting documents, filing, scanning (program and resident documents)
• licensure and contract (type, copy, sort and track)
• educational material organization -maintain confidential information in program spreadsheets and files
• phone contact with faculty, staff, residents and students, message taking by phone, email and in person (for educational leadership)
• recording conference attendance, incoming mail (sort, distribute and handle responses as appropriate)
• resident educational funds (submit and track expenses).
• Event Planning: support, collaborate, resource under leadership
• planning and organizing special events (awards, graduation, and other special events)
• Transcription: support, produce, compiles, resource (for educational leadership team)
• meeting minutes (take and compose), dictation memorandums (compose or develop from draft), letters of recommendation (residents and students).
• Scheduling: support, collaborate, produce, resource (independently and/or under educational leadership)
• meeting rooms and setup for education events, proctoring in training exams
• Data Entry: support, collaborate, gather, resource, produce (independently and/or under educational leadership)
• statistical data, resident confidential information, run reports from web-based systems
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any one or combination totaling four (4) years (48 months), from the categories below:

A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series

Preferred Qualifications:

• Knowledge of Accreditation Council for Graduate Medical Education requirements for emergency medicine
• understanding of ACGME requirements
• Event planning and travel coordination
• Previous experience working in a residency program

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation