Procurement Assistant

Position Title: Procurement Assistant

Reference: London-2025-012

Location: US Embassy, London

Closing Date: February 6th, 2025

Work Hours: Full-time, 40 hours/week

Office-based, with the option of one day a week of remote work after completion of 6 months.

Salary: £41,089 gross starting salary per annum

Benefits:

- Merit-Based Compensation (Performance Related Pay)
- Pension Scheme
- BUPA Membership
- Employee Assistance Program
- Season Ticket Loan
- Generous Annual Leave & Sick Leave
- Paid Public Holidays (U.K. & U.S.)

Are you interested in the challenge of learning American business practices and Procurement law? Do you want to work in a truly international setting and help support the U.S.-UK special relationship? As a Procurement Assistant at the American Embassy, this job opportunity may well fulfil your interest!

As a member of the Procurement team, you will be working in an environment that is diverse and fast-paced, and you will be challenged with continually changing procurement needs. You will be responsible for managing and awarding low-value procurements – less than $100,000. You will need to have a keen eye for detail and a methodical approach to identify cost-efficient sources that meet the Embassy’s needs and ensure that all goods/services acquired represent the best value to the U.S. Government.

Other duties will include assisting the Procurement Analysts and Supervisor with more complex procurements, including obtaining quotes, drafting letters, uploading and organising electronic document files, preparing information for Technical Evaluation Panels and witnessing the opening of bids. You will prepare call-off orders from several large contracts, monitor the contract spending and provide monthly usage reports to the stakeholders. You will also be in charge of monitoring renewable orders and contracts and providing timely reminders regarding renewals to the requesting offices.

The ability to nurture effective business relationships - both in the public and private sector, is an essential part of this role, as you’ll be dealing with suppliers to expedite orders and resolve issues. As such, we are looking for someone who possesses good communication and interpersonal skills. You’ll also need to be a team player with strong analytical abilities and customer service skills, to assist over 40 U.S. Government agencies located at the American Embassy.

QUALIFICATIONS REQUIRED:

Applicants must address each required qualification listed below, with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

EDUCATION:

Two A levels/equivalent or U.S. High School Diploma plus one year of college, or an equivalent academic qualification.

EXPERIENCE:

Two years prior work experience in procurement, contracting or a related field is required.

JOB KNOWLEDGE:

Along with a thorough understanding of conventional acquisition practices, the incumbent would possess a rudimentary understanding of both UK and EU contracting laws, principles and rules of contractual engagement.

SKILLS & ABILITIES:

Excellent analytic and writing skills, with the ability to complete market product research. Good communication skills for presenting findings to colleagues and internal customers. Ability to develop and maintain relationships with key external contacts and provide quality customer service, advice and assistance to internal clients. The ability to work independently.

LANGUAGE:

Fluency in both written and spoken English is required (this may be tested).

ALL INTERESTED APPLICANTS FOR THIS VACANCY MUST SUBMIT THEIR APPLICATION VIA THE ELECTRONIC RECRUITMENT APPLICATION (ERA) – THIS CAN BE DONE BY SELECTING THE APPLY BUTTON SHOWN.

Job Types: Full-time, Permanent

Pay: £41,089.00 per year

Work Location: In person

Reference ID: London-2025-012