Receptionist

Receptionist

• Greet and welcome internal and external guests at the main reception
• Answer the main phone line and respond to general inquiries from the public
• Present a positive and professional image of the organization to all visitors and callers
• Enforce safety culture by conducting safety orientations to visitors ensuring emergency procedures and emergency exits are clearly pointed out
• Maintain visitor orientation tracking system
• Prompt pickup/drop-off, distribution and preparation of incoming and outgoing mail and couriers
• Maintain the daily upkeep/cleanliness of all common areas; reception, meeting rooms, copy areas, supply/storage room, lunchroom and kitchenettes
• Ensure all machines in common areas are functioning and arrange services as required (coffee machines, photocopiers, check-in system, etc)
• Assist in meeting logistics (calendar bookings, catering, registration, check-in, room set up/clean up)
• Manage office supply inventory (tracking and ordering)
• Manage phone lists and reception manual
• Responsible for payment of office and supply invoices and reporting expenses on SAP
• Liaise with building maintenance and external vendors providing office services
• Provide backup administrative support to the Office Manager
• Other office duties as assigned

• Post-Secondary education in Business Administration an asset

• 2 years + of reception/administrative experience
• MS Word skills with Word, Excel and PowerPoint an asset
• Sharepoint knowledge is an asset
• Excellent customer service skills and a friendly, positive attitude
• Strong organizational and interpersonal skills
• Effective communication skills; both verbal and written
• Self motivated, strong work ethic and initiative
• Ability to work independently and effectively in a fast paced environment
• High attention to detail