Receptionist

Receptionist

Basic Purpose:

• Phone line management including taking messages and redirecting calls to the appropriate individuals

• Greet, assist and act as a main point of contact for on site visitors

• Maintain visitor logbooks and manage visitor passes

• Monitor Company general inbox and reroute emails to the appropriate staff or department

• Arrange and confirm travel arrangements and hotel accommodations for travelling managers and incoming foreign visitors as needed

• Coordinate meetings including managing the Conference Room bookings, handle catering requests and the overall maintenance of the boardrooms

• Support the Client Services department as required when requested.

• Assist departments on incoming and outgoing mail and packages

• Maintain internal phone directory for all designated personnel

• Act as Fire Marshall for the occupants of the Executive area, including the HR office

• Comply with occupational health and safety legislation, BV Group Policies and Procedures, Upstream Minerals Management System Policies and Procedures

• Act in a safe and professional manner and wear appropriate attire including the required personal protective equipment (PPE) when needed

• Other duties as assigned or required from time to time

Skills and Knowledge:

• Post-secondary education or Technical Diploma in Business, Office Administration or equivalent required

• Minimum 1 years' experience in customer service, office administration, reception or related

• Intermediate proficiency in MS Office (Outlook, Word, Excel)

• Excellent verbal and written communication skills

• Strong sense of integrity and ability to maintain a high level of professionalism at all times

• Effective time management skills and ability to maintain a high degree of accuracy

• Team oriented and able to work independently with minimal supervision

• Safely perform physically demanding tasks with repeated lifting and handle weights of up to 25 lbs