Senior Administrative Associate

Job Description

The Senior Administrative Associate is responsible for providing comprehensive administrative support and office management for 5 Executive Directors within Global Market Access (GMAx). The incumbent is responsible for exercising professional judgment in the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing calendars by arranging meetings and logistics, including accurate domestic and international travel support; managing expenses in a timely manner, and generating correspondence. The incumbent will also provide ad-hoc support to Directors, and Associate Directors with GMAx as assigned, acting as a central point of contact. Being a self-starter who can proactively manage priorities and independently resolves scheduling conflicts is a key dimension of the position. To execute these responsibilities, the incumbent must partner with many internal and external stakeholders, including the ability to integrate effectively and quickly with the other members of Support Staff. The ability to adjust to constant/changing situations and the ability to manage relationships with others is essential. Demonstrated experience in the logistical planning and execution of meetings, including verbal and written communication, and proactive management of meetings are critical to this role. Team work, attention to detail, flexibility and communication are crucial requirements to this position.

The primary activities include and are not limited to the following:

• General Secretarial/Clerical duties constitute approximately 15% of job responsibilities

• Manages complex Travel & Expenses for assigned Executive Directors

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments

• Coordinates internal and external events for assigned Executive Directors.

• Work priorities and activities are reviewed with little supervision

• Produces/completes various work assignments requiring analytical ability, independent judgment, creativity and problem-solving skills

• Schedules complex, multi-leg and international travel

• Supports the use of GMAx Team Sites and team distribution lists

• Communication Skills must be at a level to effectively interact with company executives and internal/external client both on-site and remotely to maintain workflow

In addition to supporting the assigned Executive Directors within GMAx, this candidate will also support additional Directors and Associate Directors as assigned. This candidate will back-up other assistants within GMAx as needed.

Education Minimum Requirement:

• Required: High School Diploma

• Preferred: Advance education or certification such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:

• Minimum of (5) years of Administrative Assistant experience

• Advance computer skills using MS Outlook, WORD, EXCEL, Power Point and operations of other company internal systems

• Demonstrated experience scheduling coordinating complex, multi-leg domestic and international travel

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms, as well as report within SAP

• Ability to handle and prioritize a large number of simultaneous assignments

• Extraordinary attention to detail

• Outstanding communication and people skills

Preferred Experience and Skills:

• Administrative experience supporting Executive Directors/Executives

• Notary Public license (assistance will be provided in obtaining license if candidate does not already possess one)

• Budget/Finance Management experience

• Event Planning/Coordination experience

• Management of company Procurement Card

#MSJR

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

$78,700 - $123,800

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.

#NSN2024

Vetjobs

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

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We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

08/12/2024

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
  

Job Posting End Date:08/12/2024

A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R306142