Team Assistant Asset Management Amsterdam
Perks & Benefits:
We offer an opportunity you simply won’t find anywhere else. Only launched in 2019, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 500-plus team across more than twenty offices in 11 countries. Mileway set out to be a different kind of real estate company from the beginning, like our cloud-based IT infrastructure and our team’s ability to flex across borders, combining the best of local knowledge with the pooled expertise of a pan-European business.
- Daily Team Support: Proactively assist the Asset Management team in business planning, organizing, prioritizing, and executing daily tasks to ensure smooth operations.
- Coordination with Suppliers: Prepare and coordinate instruction letters for technical suppliers and protocols, ensuring documentation is complete and accurate.
- Marketing Assistance: Collect and maintain property-specific documents to keep the company website updated and relevant.
- Lead Management: Gather and process lead information into the Salesforce system, ensuring data is accurate and up to date.
- Lease Document Preparation: Prepare lease agreements in Salesforce and manage the digital signing process to ensure timely and smooth completion.
- Meeting Management: Prepare agendas and arrange internal and external meetings, ensuring rooms are booked and ready, and all attendees are well-informed.
- Cross-Team Collaboration: Work with team assistants in other countries to coordinate travel, optimize communication, and maintain a strong international support network.
- Process Improvement: Continuously review and refine operating practices and procedures, identifying opportunities to enhance efficiency in areas such as agenda planning, governance, reporting, and expenditures.
- Travel and Event Coordination: Organize travel arrangements and support event planning for the team, ensuring all logistics are handled effectively.
What you’ll bring
- Your experience in office management or a similar discipline
- Your amazing, proactive attitude. You’re comfortable in an international setting and can interact with stakeholders at all levels.
- A high degree of organizational awareness. You know what it takes to get things done. Nothing stays on your to-do list for long.
- Your command of MS Office (Outlook, Excel, Word and PowerPoint)
- Language skills. This role requires you to be fluent in Dutch and have an excellent command of English, both spoken and written
- Being able to think three steps ahead. You can link different activities and understand how they influence and are dependent on one another. Excellent communication skills, both verbal and written
- Your positive, proactive, can-do attitude and problem-solving skills. You create order in a hectic and dynamic environment. Keeping things running smoothly not only comes naturally to you, but you also know how to have fun doing it!
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