Team Assistant Asset Management Amsterdam

2025-01-09 | Mileway | Amsterdam | NH | Netherlands

Perks & Benefits:

Location:

Amsterdam

We offer an opportunity you simply won’t find anywhere else. In five years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 500-plus team across more than twenty offices in ten countries.

We’re looking for a proactive, driven Team Assistant to support the Asset Management team in Amsterdam. You’ll be part of an enthusiastic and energetic team and will be working with colleagues from all over Europe.

The candidate we’re looking for will be a supportive and solid multi-tasker, with superb interpersonal skills and an irresistible drive to get things done.

You’ll be the glue that holds our busy Asset Management team together, lending administrative support where it’s needed, handling the day to day, and doing what it takes to keep our show on the road. You’ll support the Asset Management team with administrative and office tasks so they can focus on their core responsibilities. You’ll keep agendas running smoothly and plan meetings and presentations, all while dealing with emails, phone calls and booking travel. Did we mention we’re looking for an organized multi-tasker?

Working at Mileway
We offer an opportunity you simply won’t find anywhere else. Only launched in 2019, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 500-plus team across more than twenty offices in 11 countries. Mileway set out to be a different kind of real estate company from the beginning, like our cloud-based IT infrastructure and our team’s ability to flex across borders, combining the best of local knowledge with the pooled expertise of a pan-European business.

While we have already achieved a lot – our international, “can do” team, is only just getting started – we want to reshape our industry for the better. Our mission is to be the most customer and climate focused last mile real estate company in Europe, creating space for businesses to grow sustainably. To get there, we live our values: Drive, Trust, Grow, Together.

At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. This is why we have our own in-house learning & development program, where personal, professional and business development go hand in hand - supporting you in your own bespoke career development. While your base will be the Amsterdam office, we will give you flexibility to work some of the week from home. We’ll also equip you with a state-of-the-art technology package that helps you keep in touch, wherever you are.

What you’ll do

Daily Team Support: Proactively assist the Asset Management team in business planning, organizing, prioritizing, and executing daily tasks to ensure smooth operations.
Coordination with Suppliers: Prepare and coordinate instruction letters for technical suppliers and protocols, ensuring documentation is complete and accurate.
Marketing Assistance: Collect and maintain property-specific documents to keep the company website updated and relevant.
Lead Management: Gather and process lead information into the Salesforce system, ensuring data is accurate and up to date.
Lease Document Preparation: Prepare lease agreements in Salesforce and manage the digital signing process to ensure timely and smooth completion.
Meeting Management: Prepare agendas and arrange internal and external meetings, ensuring rooms are booked and ready, and all attendees are well-informed.
Cross-Team Collaboration: Work with team assistants in other countries to coordinate travel, optimize communication, and maintain a strong international support network.
Process Improvement: Continuously review and refine operating practices and procedures, identifying opportunities to enhance efficiency in areas such as agenda planning, governance, reporting, and expenditures.
Travel and Event Coordination: Organize travel arrangements and support event planning for the team, ensuring all logistics are handled effectively.

What you’ll bring

Your experience in office management or a similar discipline
Your amazing, proactive attitude. You’re comfortable in an international setting and can interact with stakeholders at all levels.
A high degree of organizational awareness. You know what it takes to get things done. Nothing stays on your to-do list for long.
Your command of MS Office (Outlook, Excel, Word and PowerPoint)
Language skills. This role requires you to be fluent in Dutch and have an excellent command of English, both spoken and written
Being able to think three steps ahead. You can link different activities and understand how they influence and are dependent on one another. Excellent communication skills, both verbal and written
Your positive, proactive, can-do attitude and problem-solving skills. You create order in a hectic and dynamic environment. Keeping things running smoothly not only comes naturally to you, but you also know how to have fun doing it!

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