Administration Assistant

Gilgunya Residential Aged Care

Part Time Basis

Join a rapidly growing not-for-profit organisation with a commitment to social justice
Wintringham promotes ongoing training and professional excellence
Competitive base rates - $33.02 per hour + super + 17.5% leave loading
Access to NFP Salary Packaging
Part Time Basis
Based in Coburg (VIC)

About us

Wintringham is a specialised non-religious not-for-profit welfare organisation. We are committed to providing older people who are at risk or have experienced homelessness with a range of high-quality care, housing and services. We employ more than 1,000 staff across Victoria and Tasmania.

Your new role

We are currently seeking a motivated and enthusiastic Administration Assistant to join our tight-knit team at our Gilgunya Facility on a Part Time basis. The role will be in charge of providing administrative support to the manager and coordinators. In this dynamic position you will also ask to develop and maintain the administration functions and records at the Hostel.

Your roster will be as follows:

Week 1 & 2: Monday, Tuesday & Friday (0900-1700)

Your responsibilities and duties will include:

Using Wintringham’s financial accounting software you will be responsible for:

Updating and maintaining the hostel’s resident database.
Processing of resident rental billings and payments.
Attend to resident and Head Office enquires as and when they arise.
Processing of invoices to the Accounts Payable module for external services and Wintringham

Take responsibility for reconciling petty cash and attend to banking as well as other weekly/monthly returns to head office administration.
Act as a receptionist at the RAC home, including answering telephone calls and taking messages or redirecting calls, liaison with residents and the general public.
Collect mail from post office and organise distribution.
Have a general understanding of word processing functions to enable the production of memorandums and letters.
Photocopying, filing and other general duties as required.
Complete relevant data as required by head office.
Update manuals and other documents as required.
Manage the courier services and any other special delivery requirements.
Reconciliation of the company’s operating and other trust accounts.

What we will require from you:

Excellent administration skills (previous experience in a similar role within aged care/health care is highly advantageous)
Strong Financial management skills
Attention to detail
An understanding of Aged Care processes
The ability to prioritise tasks and time manage efficiently
Strong IT skills and great knowledge of Microsoft Office suite
Excellent communication skills
A caring and non-judgmental approach with the ability to work with people from varying socio-economic backgrounds

How to apply

For more information about the role, you can download a copy of the Position Description here

Applications can be directed to Margaret O’Connor (Acting Site Manager) and submitted via our website.

Please upload your CV and Cover Letter in PDF format.

Applications close on Tuesday 7th January 2025 at 5pm.

Successful applicants may be required to undergo a Preemployment Screening Check , NDIS Worker Screening Check and Police Records check. Refusal to provide your information to these parties will prevent Wintringham from being able to continue with your application.

Applicants who have lived in a country other than Australia for a period longer than 12 months in the last 10 years may be required to undergo an International Police Check.

Successful candidates will be required to comply with the Wintringham Health and Immunisation policy including having three doses of a COVID-19 vaccine Immunisation vaccination before commencing employment and must provide evidence.

Wintringham is committed to providing safe and inclusive environments and services. We celebrate differences in ability, age, culture, gender, gender identity, race, religion, sexuality, spirituality, and beliefs. Everyone has a right to feel welcome, respected, and valued in a workplace free of discrimination and harassment.

The safety of all older people is paramount, and we have zero tolerance for family violence including elder abuse.

Wintringham proudly acknowledges Australia’s First Peoples as the Traditional Owners and Custodians of Country and pay respect to Elders past, present and emerging.

Diversity and inclusion make our community and Wintringham stronger, and contributes to helping us end homelessness for older people.

1 Jobs in Coburg, VIC, Australia (AU)

Administration Assistant - RAC

Wintringham