Are you an efficient office administration professional with excellent organizational skills? If so, consider this position with the Ministry of Natural Resources, Regional Operations Division.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role, you will:

Provide front-line customer and client services to internal and external clients
Provide a range of administrative and district support services such as: taking meeting minutes, composing routine correspondence, handling incoming and outgoing mail, organizing and maintaining district filing systems, maintaining office supplies and equipment, compiling data and drafting reports
Provide logistical support to district supervisors and district staff
Undertake corporate searches associated with licences and produce approvals/permits/licences
Assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, identifying and resolving errors, processing requests for cash float and maintaining district financial records

How do I qualify?

Office Administration Experience:

You have demonstrated experience with office administrative duties such as manual and automated filing, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment
You have demonstrated proficiency with computers and software programs such as word-processing, database, electronic mail, internet, spreadsheets, and financial and revenue applications to format and prepare correspondence and reports, input and retrieve data and maintain computerized records

Technical Knowledge:

You have knowledge of relevant legislation (e.g. Crown Forest Sustainability Act, Public Lands Act, Fish & Wildlife Conservation Act), policies, guidelines, regulations and/or statutes to provide information, issue licenses and permits

Communication Skills:

You have the ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the general public and staff
You have the ability to compose and proofread general correspondence

Judgement and Analytical Skills:

You have the ability to determine nature and urgency of matters, inquiries and processes in order to prioritize, action or refer accordingly
You have the ability to identify and resolve discrepancies in reports and financial data
You have the ability to interpret and apply relevant, policies, procedures, directives, guidelines, regulations and/or statutes
You have the ability to maintain a high level of confidentiality

Planning and Organizational Skills:

You have the ability to schedule and organize meetings, training sessions, seminars and workshops
You have the ability to use effective time management skills to organize own workload to ensure deadlines are met

Additional Information:

Address:

1 English Permanent, 190 Cherry St, Chapleau, North Region

Compensation Group:

Ontario Public Service Employees Union

Understanding the job ad - definitions

Schedule:

3.7

Category:

Administrative and Support Services

Posted on:

Friday, August 2, 2024

Note:

T-NR-215672/24

1 Jobs in Other, Chapleau, Canada (CA)

Resources Clerk

Ministry of Natural Resources