Accounting Assistant III

Posting Number

req20180

Department

School of Human Ecology-RES

Department Website Link

https://norton.arizona.edu/

Location

Main Campus

Address

Tucson, AZ USA

Position Highlights

The Business Team supporting the Schools of Animal & Comparative Biomedical Sciences (ACBS), Norton School of Human Ecology (HECL), and the Department of Agricultural Education, Technology & Innovation (AETI) are looking for an Accounting Assistant III to support the daily functions of our academic, research, and extension operations. This position works directly with the Business Manager, faculty, and staff to ensure accurate and timely submission of financial documents in UAccess Financials, review of travel processing and reconciliation, along with other administrative duties.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

Create accurate and timely financial transactions and account reconciliations:

• Monitor/process P-Card reconciliations
• Process requisitions and purchase orders for units
• Assist faculty with the travel request process as needed
• Process cash receipts for gifts, events, etc.
• Set up payments for domestic and international vendors
• Process vendor payments such as utilities, IB’s for campus charges
• Monitor and facilitate payments for subaward contracts
• Clear and consistent communication with faculty and staff.

Departmental payroll submissions and approvals:

• Notify unit staff of payroll deadlines
• Notify individual employees for hourly entries
• Notify supervisors to approve employee time sheets
• Monitor time sheets and exceptions to assure accurate payroll.
• Administrative/Office duties such as order office and department supplies, unit surplus property liaison and key liaison.

Minimum Qualifications

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Finance

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$20.33-$25.41

Compensation Type

hourly rate

Grade

5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum

$20.33

Grade Range Midpoint

$25.41

Grade Range Maximum

$30.49

Career Stream and Level

OC3

Job Family

Accounting

Job Function

Finance

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

8/19/2024

Expected End Date

Contact Information for Candidates

Anna Gastelum
[email protected]

Open Date

8/5/2024

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [email protected].