Research Services Administrator (90393)

Expiry date:

17:59, Thu, 4th Sep 2025

Location:

Liverpool

Salary:

£29,588.00 - £33,951.00 Per Annum

Benefits:

30 days annual leave (pro-rata'd for fixed-term roles), plus bank holidays, plus Christmas closure days

Duration:

Fixed-term appointment for six months in the first instance to 31st March 2026

Research Services Directorate

Full-Time, Fixed-term appointment for six months in the first instance to 31^st March 2026

We are looking for an enthusiastic and organised Research Services Administrator to join our dynamic Research Services team at the Liverpool School of Tropical Medicine (LSTM). This is a vital role, supporting all activities across our directorate and contributing to the success of LSTM’s research activities.

The Research Services Directorate supports the wider LSTM academic research community and oversees several key functions, including Pre-Award Research Support, Research Contracts, Research Data Management, and Research Ethics, Governance & Integrity (REGI). The Research Services Administrator will provide wide-ranging support across these functions, while taking on the role of Secretary to the Intention to Submit Committee, supporting data quality improvement activities and facilitating accurate record-keeping for the Directorate.

Key responsibilities will include:

• Act as Secretary to the fortnightly Intention to Submit Committee: scheduling meetings, coordinating and distributing papers, taking minutes and following up on actions.
• Provide information to staff on the relevant Committee processes and documentation requirements.
• Maintain Committee documentation, intranet pages and standard operating procedures.
• Working with subject matter experts, input and maintain grant application, contracts and project data within relevant research management systems.
• Ensure the accuracy, quality and integrity of management information owned by Research Services.
• Act as a point of contact for general enquiries and manage shared email inboxes.
• Contribute to the updating and maintenance of the Research Services intranet pages.
• Provide light-touch support in managing the diary of the Director of Research Services, book travel and accommodation for Research Services staff as appropriate and organise logistical arrangements for Research Services events.

The ideal candidate will have excellent interpersonal skills and the ability to work as an integral and flexible member of a team in a fast-paced collaborative environment. You will be able to demonstrate:

• Qualified to GCSE level (or equivalent) including Maths and English Language
• Experience of working in a professional administrative role
• Experience of working with and entering information into management information systems or databases
• Experience of organising meetings, preparing meeting documents
• Proven administrative skills and proficient in use of MS Office packages, in particular Word and Excel
• Experience of working to tight deadlines

(For a full list of essential and desirable criteria please refer to the job description and person specification)

Additional benefits of joining LSTM:

• 30 days annual leave (pro-rata’d for fixed-term roles), plus bank holidays, plus Christmas closure days
• Generous occupational pension schemes
• Government backed “cycle to work” scheme.
• Affiliated, discounted staff membership to the University of Liverpool Sports Centre
• A range of additional family friendly policies

Application Process:

Due to the volume of applications, we receive, we may close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role.

Inclusion is central to our values at LSTM.

We seek to attract and recruit people who reflect the diversity across our communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. LSTM selects candidates based on skills, qualifications, and experience.

We welcome conversations about flexible working; and applications from those returning to employment after a break from their careers.

About LSTM

Founded in 1898 and the oldest of its kind in the world, the Liverpool School of Tropical Medicine (LSTM) is an internationally recognised centre of excellence for teaching and research in tropical diseases. Through the creation of effective links with governments, NGOs, private organisations and global institutions and by responding to the health needs of communities, LSTM aims to promote improved health, particularly for people of the less developed/resource poorest countries in the tropics and sub-tropics.

LSTM actively promotes Equal Opportunities and Safeguarding Policies