Admin and Finanace officer

Terms of Reference

Officer Finance and Admin

WWF-Pakistan

Reporting to : Coordinator Finance & Admin

Duty Station : Quetta , Baluchistan

Duration and Type of Contract : Short Term

Work Week : 5 Days (Monday to Friday)

Work Hours : 8:30 am To 5:15 pm

Grade : C-3

Job Summary

The position will be responsible for financial and administrative matters of the Uthal & Quetta office and support the sites offices.

Duties and Responsibilities

Coordinate with the project teams and prepare monthly funds forecast.

Coordination with the project staff and execute operations related activities as per agreed timeline.

Responsible for classification, allocations, and recording of expenses as per SOPs in ERP on real daily basis.

Handle all cash and bank payments of the related offices.

Prepare monthly cash/Bank reconciliation reports.

Keep petty cash and Maintain cashbook.

Will be responsible of Tax deduction, Payments and tax statement submission.

Prepare & Pay salaries payments of short-term, Part-time staff according to Contracts.

Prepare financial report of related project.

Review advances and payable of the related offices, make apply documents and settle payments.

Execute Procurements according to the requirement, organizational rules and policies.

Responsible for arrangement of meetings, workshops, events as per project requirements.

Prepare and update procurement plan of the related offices and Projects.

Process advances, travel claims, overtime and mobile entitlements etc.

Responsible for proper record keeping and maintenance of all office assets.

Will be responsible for assets acquisition, Movement, Disposal, Verifications and management of the related Offices.

Will be responsible for good working of all office equipment/appliances like computers, Laptops, printer, Scanner, office decorum, security and tidiness.

Will be responsible for Record keeping of office inventory.

Supervise support and services staff of the related offices.

Act as focal person for HR and IT matters of the related offices.

First-hand knowledge of IT equipment operations, installations and basic networking and sharing of IT devices.

Prepare biometric attendance reports, Leave record and other related reports of the related office staff.

Logistics, office vehicles and bikes management. Prepare vehicle-monitoring report on monthly basis.

Responsible for compliance of Finance, Admin & IT SOPs is of the organization in the related offices.

Selection Criteria

Education, Experience & Working Knowledge

Masters degree or equivalent qualification in Commerce, Accountancy or Business Administration.
One-year relevant experience in the field of accounting, finance and administration will be preferred.
Ability to operate accounting software/ERP preferably ACCAPAC.
Knowledge of contemporary taxation rules and experience of handling withholding tax matters.

Other Skills & Attributes

Personnel management skills and experience;
Good problem-solving skills and results orientation;
Good English language reading, writing and speaking skills;
Demonstrated interpersonal communication and leadership skills;
Proficiency in the use of computer applications including MS Office;
Adheres to WWF's values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible &
Accountable, and Persevering & Delivering Results.

WWF- Pakistan is an equal opportunity employer and reserves the right to amend this document from time to time, as may be required in the interests of the organization