Administration Assistant

About your new role

Our market leading Employment, Pensions and Immigration team are seeking an Administration Assistant based in our Manchester office. The team advise employers across the UK and our clients are some of the UK's largest and best known employers. The quality of our clients and the strength of our relationships with them speak volumes about the quality of the service we provide and we welcome candidates who have a desire to be part of an ambitious and growing team where excellent client service is paramount.

Our Manchester team is highly ranked in the Legal Directories and has ambitions to grow further. The successful candidate will provide administrative support to Solicitors based in Manchester and London and across the wider national team as required. They would be expected to attend the Manchester office at least three days per week.

Your main duties and responsibilities would be to assist the team with a variety of administrative tasks to include:

• Assisting Solicitors and other team members with a variety of administrative tasks including but not limited to typing
• Creating new clients and matters within our case management systems, ensuring compliance with Lexcel and internal procedures
• Closing/archiving files
• Preparing and sending invoices
• Liaising with all relevant departments regarding finances through our finance and expenses systems
• Photocopying, scanning and sending documents (including Court/Tribunal letters, enclosures, bundles)
• Arranging travel and hotel accommodation and processing expenses
• Assisting with the organisation of Seminars and Training Courses (both online and in person)
• Assisting with diary management and ensuring relevant deadlinesare adhered to
• Complying withWeightmans’ and client policies and procedures, and working in accordance with Weightmans’ values

This list is not intended to be exhaustive and there will be other duties and responsibilities that fall within the remit of the role

About You

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. Experience in a legal environment is desirable.

Candidates should be able to:

• work well within a team
• show initiative and be self-motivated.
• demonstrate strong organisational and communication skills (and will be expected to communicate with internal stakeholders and clients, both written and verbally)
• prioritise tasks and workload
• work with spreadsheets, word processing and other IT software packages.

If you meet our criteria and think this is a job to which you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.

Why work for us

Weightmans is a Top 40 law firm with offices throughout the UK. Having been recognised as the leading legal employer and 10th overall employer at the annual Britain's Top Employers awards 2024 and achieved record rankings in Chambers UK.

We are proud to be an accredited living wage employer.

Click here to find out more about industry recognition for excellence, through our achievements, awards and accreditations.

The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."

We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.

We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.

Please feel free to note your preferred pronouns in your application.

Work for a firm where people matter – work for Weightmans – We See the possibility in you.

As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;

• 28 days’ annual leave plus bank holidays (pro-rated for part time)
• Hybrid working including provision of home office equipment*
• Healthcare cover/ Medicash
• Pension plan
• Life Insurance 4 x salary
• Interest free travel loan scheme
• Employee Assistance Programme including counselling, legal and consumer advice service
• Discounted gym membership
• Discounted dental scheme
• Cycle to work scheme
• Offers & discounts
• Great reward and recognition scheme

• there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.

Please note

• We encourage candidates to speak to us direct/apply direct for the opportunities we have available.

• Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.

• The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.

• We are open to part time/job share applicants.

Recruitment agencies (PSL /non-PSL)

Weightmans operates a strict 'preferred supplier list' (PSL) and is committed to working closely with the recruitment agencies that feature on that list. As such, Weightmans does not accept speculative or unsolicited CVs, profiles or any other introductions from both our PSL and non-PSL agencies. If a PSL or non-PSL agency chooses to submit a speculative or unsolicited CV, profile or introduction without instruction from a member of Weightmans’ recruitment team, we will reserve the right to treat the introduction as a gift and contact the candidate directly without accepting or entering into the agency’s terms nor being liable for a recruitment fee.

Eligibility to work in the UK

Eligibility to work in the UK will be verified in the final stages of the selection process. All candidates must either already have a right to work in the UK before commencing employment, or meet the Home office criteria for Visa sponsorship. Candidates who require sponsorship should evaluate the Home Office eligibility criteria for a Skilled Worker visa before applying.