Administration Assistant

Secondment/fixed term opportunity for 9 months to cover substantive post holder’s secondment

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  Secondment Opportunity – Existing permanent employees must first discuss this opportunity with their substantive line manager and complete the secondment request form prior to interview. The secondment request form and the associated secondment policy can be found on the HR/Recruitment intranet pages and must be completed and signed by the substantive line manager. The Candidate should then take it with them to interview as confirmation that an agreement has been granted.

The job holder will provide a comprehensive administration service to the Department Managers/Team Leaders, supporting them with off duty, planners and SSTS they will also be part of the overall admin support for the Women and Children’s Directorate. They will assist in the day to day administration to support services, ensuring the smooth running and effective management of resources Directorate and to ensure the highest possible delivery of patient care.

Duties are varied and will include, minutes of meetings, the use of IT equipment including local and national systems to read, analyse and record patient/client information data entry, entering and retrieving information via computerised systems, liaising with other departments by telephone and face-to-face.

Candidates should have excellent communication skills with good interpersonal skills, the ability to prioritise workload, have an approachable disposition and be used to working as part of a team.

Training and support will be given to the successful applicants.

Any enquiries please contact Angela McGregor, Administration Manager on 01324 567486 or email [email protected],

The duties of this post require the successful candidate to complete a Standard Police Act Disclosure Scotland Check.

Please note that the majority of correspondence is sent by e-mail, therefore please check your e-mail regularly (including junk folders) and your Jobtrain account for updates.

NHS Forth Valley is positive about disabled people and is committed to offering an interview to disabled people who meet the minimum criteria for the job. Please contact the Recruitment Office on 0330 041 4694 if there are any reasonable adjustments we can make to assist you with your application and/or interview.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.