Administration Assistant - Helpdesk Support

We are looking for a HealthRoster/System Helpdesk Support to join our developing team which supports staff with HR Systems queries, the primary system being HealthRoster (Optima) and also ESR Self Service.

Please note that this post is part time, with the hours being 9am - 5pm on Monday, Tuesday and Wednesday.

The main responsibilities of the post are:
Provide training, advice and assistance to system users

Provide a 1st line helpdesk service - investigating, problem solving and dealing with system maintenance

Maintaining user access to the HR systems

Ensuring staff queries about the use of the HR systems are answered in line with Trust guidance and governance requirements

Planning and organising the workload to ensure systems operate effectively

Maintenance and audit of HR systems data and databases

Support the payroll extraction process by contacting managers and chasing to finalise rosters

Work autonomously and within specified deadlines

Provide general administrative support to the HR systems team

The ideal candidate should have:
Excellent interpersonal and communication skills

Ability to learn new software systems

Probationary Period

This post will be subject to a probationary period. Internal applicants are exempt from the probationary period (unless you are an internal applicant currently part way through a probationary period or currently a bank member of staff).

Starting with NELFT

NELFT place a great deal of importance on new starters being properly welcomed and inducted into the Trust. All new starters will join the Trust on the first Monday of each month and will undertake a comprehensive induction of up to two weeks which will include mandatory training, systems training and the allocation of equipment. As part of the process new starters will have the opportunity to also meet the executive team, senior managers and attend a number of drop in sessions focussing in engagement, health and wellbeing and key processes. The induction will be held at our head office in Rainham, Essex.

High Cost Area Supplement

This post also attracts payment for High Cost Area Supplement of 5% of the basic salary (with a minimum of £1,192 to a maximum of £2,011 p.a. pro rata for part time)

Please see the attached job description and person specification for more information about this role and working at North East London NHS Foundation Trust. We encourage you to refer closely to this when completing your application.

We welcome your application even if you do not meet all the criteria listed in the person specification. Any development needs to help you succeed in the role, can be discussed at the interview stage.