Administrative Assistant
Perks & Benefits:
Seniority level:
Entry level
The City of Pearland, Texas, is seeking to hire a full-time Administrative Assistant to assist with the day-to-day operations of our Purchasing division within our Finance Department. Are you service-oriented? Could you excel in a fast-paced environment that is customer-facing? If so, you may be perfect for this position!
The Administrative Assistant earn a competitive salary of $18.66 - $20.20/per hour, based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance, plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.
About The City Of Pearland
The City of Pearland has received a Top Workplaces of 2023 USA award from Energage, a leading research firm that specializes in employee engagement and workplace culture each year across the United States. The City of Pearland has also been recognized as a Top Workplace in the Houston Metro Area 2023 by The Houston Chronicle.
Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked among the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer, including professional sports, world-class cultural amenities, and recreation.
Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.
A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT
Job Summary
General Description: The Administrative Assistant is responsible for performing routine clerical and administrative functions for a department or office. This role requires independent work methods and sequences under general supervision.
Key Responsibilities
Job Posted by ApplicantPro
The Administrative Assistant earn a competitive salary of $18.66 - $20.20/per hour, based on qualifications. Additionally, the city pays all premiums for our employees' dental, long-term disability protection, and life insurance, plus the majority portion of the medical premium for employees and their dependents. We also offer a retirement plan through the Texas Municipal Retirement System (TMRS) with a 2:1 employer match, life insurance, disability, access to the city's recreation fitness center, employee assistance program, educational assistance, 11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active wellness program focusing on physical, mental, and financial health.
About The City Of Pearland
The City of Pearland has received a Top Workplaces of 2023 USA award from Energage, a leading research firm that specializes in employee engagement and workplace culture each year across the United States. The City of Pearland has also been recognized as a Top Workplace in the Houston Metro Area 2023 by The Houston Chronicle.
Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods, and superb quality of life. Ranked among the top ten safest cities in Texas, Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer, including professional sports, world-class cultural amenities, and recreation.
Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth. Our work environment is one where innovation is not only supported but encouraged.
A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT
Job Summary
General Description: The Administrative Assistant is responsible for performing routine clerical and administrative functions for a department or office. This role requires independent work methods and sequences under general supervision.
Key Responsibilities
- Scheduling, Documentation, Pcard, and Purchasing Calendar Management: Coordinate and schedule appointments and meetings. Efficiently oversee both paper and electronic filing systems, ensuring records are regularly updated and essential documents are maintained. Administer and manage Pcard (Purchasing Card) transactions, ensuring adherence to financial policies and proper documentation of expenses. Additionally, take responsibility for managing the purchasing calendar, ensuring timely procurement activities and adherence to scheduled purchasing plans and deadlines.
- Database and Office Equipment Handling: Create, maintain, and enter information into databases. Operate and arrange repairs for office equipment like fax machines, copiers, or phone systems.
- Financial and Administrative Duties: Prepare purchase orders, invoice batches for payments. Handle purchasing Public Information Requests. Process purchase requisitions, field purchase orders, and manage accounts payable vendor process.
- Budget and Payroll Assistance: Monitor purchasing division budget, assist in preparing payroll, and manage office supply inventory.
- Reporting and Emergency Management Support: Complete various reports (weekly, monthly, annual) and assist in emergency management exercises.
- Data Responsibility: Collect and format data for effective information extraction.
- People Responsibility: Provide guidance and assistance to facilitate task accomplishment.
- Asset Responsibility: Handle materials, supplies, or small amounts of money to prevent losses.
- Mathematical Requirements: Basic arithmetic and percentage calculations.
- Communication Requirements: Effective reading, writing, and speaking skills for routine and specialized communication.
- Judgment and Complexity: Guide others, make frequent decisions in a fluid environment, and perform skilled work with problem-solving focus.
- Impact of Errors: Moderately serious, affecting work unit and potentially other units.
- Physical Demands: Sedentary work with some walking, standing, and light physical exertion.
- Equipment Usage: Handle work aids with some judgment in usage.
- Unavoidable Hazards: None specified.
- Safety of Others: Some responsibility for public safety and health standards.
- High School diploma or GED equivalent.
- Specialized training equivalent to one year of college in accounting or a closely related field.
- Two years of clerical or related experience.
- Valid Texas Driver's License.
Job Posted by ApplicantPro