Administrative Assistant
Perks & Benefits:
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
To provide administrative support to the Senior Management Team and wider team as required.
- Assist with meeting coordination, including booking meeting rooms, arranging catering, organising personal protective equipment (PPE) for visitors, visitor access and passes.
- New hire support – arranging access to clock-in system for hourly paid staff. Arranging Forth Ports passes, door swipes
- Arranging monthly leadership safety activities (HSE Joint STOP audits and Joint Life Saving Rule Verification audits)
- Assisting with arranging employee events
- Sending expediting reports to suppliers and coordinating responses
- Raising requisitions
- Distributing incoming mail and point of contact for external voice messages
- Arranging taxi bookings
- Maintaining SDS-R organisational charts
- Providing administrative support to the senior management team as needed
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
§ Reports to site General Manager.
§ Proficient in the use Microsoft Office
§ Previous experience in an administrative role
§ Recognised qualification in Administration
§ Good communication skills
§ Strong organizational skills
§ Integrity and confidentiality
§ Good attention to detail
§ Confidence in dealing with a wide range of people
We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company.
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