Administrative Assistant

Western University delivers an academic experience second to none. Western challenges the best and brightest faculty, staff and students to commit to the highest global standards. Our research excellence expands knowledge and drives discovery with real-world application. Western attracts individuals with a broad worldview, seeking to study, influence and lead in the international community. Since 1878, The Western Experience has combined academic excellence with life-long opportunities for intellectual, social and cultural growth in order to better serve our communities.

The School of Mathematical and Statistical Sciences (SMSS) is a vibrant hub of scholarly activity offering a stimulating and dynamic environment attractive to outstanding students and leading researchers. Our research focus is to develop new mathematical and statistical methodologies and to apply new and existing mathematical techniques to important and innovative problems of societal importance. Our educational mission is to contribute to mathematical and statistical training of students Western-wide, to train undergraduate, MSc and PhD students in our flagship programs in pure and applied mathematics, data science, statistics, actuarial science, and financial modelling, and to continue building our new professional Masters programs.

The Administrative Support I will provide comprehensive administrative support to the Chair and Undergraduate Chair of the Department of Statistical & Actuarial Sciences (DSAS). This role is essential in maintaining the smooth administrative operations of the Department by assisting leadership, faculty, and students in achieving their academic, research, and outreach objectives.

The Administrative Support I is responsible for managing calendars, coordinating meetings, preparing agendas and minutes, and supporting the annual budget process through data collection and report generation. The role also involves assisting with undergraduate program administration, including scholarships, awards, and course timetable coordination. Additionally, the incumbent organizes logistics for conferences, workshops, program reviews, and outreach activities, and supports faculty hiring processes, such as job postings, interview coordination, and onboarding. The role also includes contributing to the development of marketing materials, updating websites, and providing backup support for other departmental staff as needed.

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.