Administrative Assistant

Start Date: Monday 14 July 2025

End Date: Friday 25 July 2025

Working Hours: 09:00-17:00

Pay Rate: £13.12 per hour plus holiday pay

Location: School of Pharmacy Building, University Park (hybrid)

Job Reference: 1592

About the Role

Supporting the Pharmacy Placements Team, you will be helping with updating core placement data in preparation for the 2025-26 academic year.

Our newly-implemented online placement database relies on accurate information, so you'll be checking through this and updating contact details, websites and checking that content is up-to-date. You'll analyse placement travel distances and costs via public transport for our full range of MPharm placements (c.200) and will categorize and update these on the system. You'll also be uploading student feedback to the platform and making sure all travel arrangement/instructions are correct.

You’ll work with students to check the way they access information, go through their feedback and advise on whether amendments need to be made to the system.

About You

Able to pick up processes and systems quickly, you'll be happy to work through your office-based tasks independently. You'll need to be accurate and thorough in your approach with a willingness to learn. You'll be fully versed in Microsoft Office and have some experience of using spreadsheets and online forms and databases.

You'll also need to be confident liaising with academic staff, students and placement providers.

About the University

Our University is a supportive, inclusive, caring and positive community. We warmly welcome those of different cultures, ethnicities and beliefs – indeed this very diversity is vital to our success, it is fundamental to our values and enriches life on campus. We welcome applications from UK, Europe and from across the globe.

Please contact [email protected]. Please note that applications sent directly to this email address will not be accepted.

Further information

The University of Nottingham will ask you whether you have any unspent criminal convictions as part of our pre-assignment checks. If the position you are applying for is ‘exempt’ from the Rehabilitation of Offenders Act 1974 you will be asked to confirm both spent and unspent convictions at the point of offer. Examples of such posts include clinical, medical and allied health roles, roles involving childcare services. A DBS check may also be required.

The University will only use information relating to criminal convictions where the law allows us to do so in line with our Data Protection Policy. Personal data relating to criminal convictions will be retained confidentially and securely and access to that data will be strictly controlled. More information relating to the manner in which we process your personal data is located within our privacy notice for staff, job applicants and others working at the University. Information about your rights relating to the use of your personal data can be found within our website privacy notice.

What Next

To apply for this vacancy please click the following link: https://fa-evyf-saasfaprod1.fa.ocs.oraclecloud.com:443/hcmUI/CandidateExperience/en/job/1592/share/300000685996303?utm_medium=jobshare&utm_source=Internal Job Share

Please contact [email protected] for further information. Please note that applications sent directly to this email address will not be accepted.