administrative assistant
Perks & Benefits:
- Work Term: Permanent
- Work Language: English
- Hours: 75 hours bi-weekly
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
- or equivalent experience
Work site environment
- Corrections
Work setting
- Social service or charity agency
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Motivate staff
- Open and distribute mail and other materials
- Train staff
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Maintain and manage digital database
- Administrative and office activities
- Perform basic bookkeeping tasks
- Prepare invoices and bank deposits
- Screen, recruit and train volunteers and support staff
Supervision
- 16-20 people
Certificates, licences, memberships, and courses
- First Aid Certificate
Computer and technology knowledge
- Google Docs
- Microsoft Publisher
- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- Accounting software
- MS Office
- Electronic mail
Technical terminology
- Legal
- Financial
Area of work experience
- Purchasing, procurement and contracts
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Statistics
- Financial statements
- Invoices
- Charts, tables, graphs and diagrams
Security and safety
- Basic security clearance
- Enhanced reliability security clearance
- Criminal record check
- Vulnerable sector check
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Screening questions
- Are you available for shift or on-call work?
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- What is the highest level of study you have completed?
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- As per collective agreement
- Group insurance benefits
- Life insurance
- Mileage paid
- Registered Retirement Savings Plan (RRSP)
Other benefits
- Free parking available
- Learning/training paid by employer
- Travel insurance
- Wellness program
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