Administrative Assistant

To work as a key member of the Chief Medical Office to provide comprehensive and confidential secretarial and administrative support in the Chief Medical Office.

To have excellence organisational ability and integrity, with a consistently professional and confidential approach, and the ability to multitask.

To draft correspondence and documents, with or without instructions.

To process correspondence including sensitive, contentious and confidential information.

To effectively manage the Chief Medical Officer's diary. To plan and organise meetings as required ensuring the agenda and necessary documentation are circulated appropriately, attend the meetings and assist the chairperson as necessary, take and transcribe formal minutes and circulate and follow up action points.

To maintain the office systems and procedures to ensure that all documents can be retrieved easily and a "bring forward" system ensuring all papers are available for meetings.

To undertake all tasks in line with the Trust's policies and procedures.

To always maintain patient and staff confidentiality and data protection.

Demonstrate flexibility to cover a wide range of administrative duties.

Responsible for planning and prioritising own workload and day to day tasks without supervision.

Be responsible for managing emails, directing enquiries to the most appropriate person and tracking responses.

The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with

visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately PS580 million.

We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.

The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.

Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.

PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.

To be an employee of the NHS you need to successfully complete the following:

• Identity Checks
• Professional registration and qualification checks
• Employment history and reference checks
• Occupational Health clearance
• Satisfactory Disclosure and Barring Service check
• Right to work in the UK

For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation

We reserve the right to close this advert early.

We may be able to offer flexible working. Please discuss at interview.

We may be able to offer sponsorship but this is not guaranteed.