Administrative Assistant

The Administrative Assistant works in a hybrid role (3 days in office and 2 days at home) completing day-to-day administrative tasks and activities, collaborating with various business groups within the branch on relevant business initiatives.

DUTIES AND RESPONSIBILITIES

• Responsible for completing and managing employee files after the recruitment and onboarding process such that all required documentation, including copies of current professional registrations and other relevant materials
• Maintain and manage employee databases in various tracking systems (Excel and UKG)
• Maintain past employee human resources files in conjunction with the designated supervisor/manager
• Triage payroll and benefits-related inquiries and assist employees to complete forms
• Assist Clinical Managers with administrative tasks and responsibilities
• Participate in ongoing internal and/or external continuing education activities
• Adhere to Bayshore Policies and Procedures
• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
• Maintain confidentiality of employee, client and corporate information and discuss same only with appropriate Bayshore personnel

Education
Completion of Grade 12 Diploma is required. Human Resources Certification or Business Administrative Diploma would be an asset

Other Skills and Abilities
Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format; ability to work independently and as part of a team; competency in keyboarding and Windows software; ability to operate all standard office equipment; commitment to continued learning. Experience with MS Office, Excel and UKG Software is an asset.

Fluency in written and spoken English is a requirement, Fluency in French is an asset.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis.

“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”

At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.

Experience

Required

• 2 year(s): A minimum of two years administrative experience, Human Resources experience is an asset

Education

Required

• High School or better

Preferred

• Some college or better