Administrative Assistant II

Administrative Assistant II

Department: Capital Planning & Development
Program: Capital Planning & Development
Status: Temporary Full Time (Up to 3 year contract)
Days; 8 Hour Shifts (Subject to Change)
Location: Oshawa
Wage Schedule: $28.120 - $38.240 per hour
File Number: 2400001886

DUTIES AND RESPONSIBILITIES:

Reporting to the Sr. Manager of Capital Delivery, you will play an integral role in supporting construction and renovation projects at Lakeridge Health. Using your superior administrative and organizational skills, you will coordinate the administrative aspects of the Capital Delivery team projects including the Bowmanville Hospital Redevelopment. Duties may include, data entry, scheduling meetings, preparing agendas and documents and meeting minutes, filing project documents, tracking deliverables, supporting stakeholder inquires and other related duties as assigned. You will be required to liaise with both internal and external stakeholders. The Administrative Assistant will support and promote the customer focus philosophy of Lakeridge Health.

QUALIFICATIONS:

• Graduate of an Executive Office Administration Diploma program or significant and advanced related experience, preferably in a healthcare environment;
• Highly developed proficiency and demonstrated competence of Microsoft Word, Excel, Outlook, PowerPoint;
• Superior keyboarding skills 60 WPM;
• Outstanding attention to detail and results orientated;
• Exceptional written and verbal communication skills;
• Highly developed interpersonal skills and demonstrated ability to work effectively as part of a team;
• Proficiency transcribing and composing minutes with the ability to write clear, concise, and accurate minutes/action items;
• Proven ability to assess inquiries/problems and to exercise good judgement in responding to and/or referring the inquiry to a more appropriate individual;
• Proven adherence to strict confidentiality;
• Demonstrated excellence in effectively organizing and prioritizing work assignments in a fast-pace environment and meeting short timelines;
• Ability to work independently and in a self-directed manner;
• Ability to collate information and perform internet research;
• Must have satisfactory performance record;
• Demonstrated commitment to our core values of Inclusion, Compassion, Innovation, Teamwork and Joy;
• Demonstrated understanding of and commitment to Lakeridge Health's comprehensive safety programs and practices;
• Proven good attendance record with capability of maintaining this same standard;

CONDITIONS OF EMPLOYMENT:

The terms and conditions of employment are in accordance with Lakeridge Health's policies and procedures.

Lakeridge Health thanks all applicants, however, only those selected for an interview will be contacted.

Successful External applicants must provide a satisfactory Criminal Investigation Reference for the vulnerable sector, dated within the past six (6) months.

Accommodation will be provided in all parts of the recruitment and assessment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Applicants need to make their needs known in advance.

At Lakeridge Health we value inclusion and diversity. We are committed to fostering a culture that is respectful, inclusive and accessible and to employing a workforce that is representative of the diverse community we provide services to. As an equal opportunity employer we welcome applications from all qualified applicants.

Lakeridge Health is committed to providing a safe and healthy work environment and to preventing the transmission of COVID 19 infections among Lakeridge Health team members and our patients. New Lakeridge Health team members will be required to provide proof of full vaccination for COVID-19 during their Post-offer/Pre-employment Health Assessment, subject to any exemptions recognized under the Ontario Human Rights code.