Administrative Assistant III

The City of Grande Prairie is a vibrant, growing community located in the beautiful Peace Country region of Alberta. We are committed to providing exceptional public service and enhancing the quality of life for all residents. Grande Prairie is a great place to live, work, and play.

Our Transportation Department is looking for a dedicated Administrative III to join the team.

Position Responsibilities

As your main responsibility will be processing financial documents, you will be working closely with several vendors and customers and will need to provide the highest ethical and professional behavior in assisting and working with customers, co-workers, and outside agencies associated with the City of Grande Prairie. You must have knowledge of accounting principles and have the ability to learn several different software programs.

This position will input and manage statistical data for department operations and performance, participate in appropriate in-service and workshop programs, and attend any required meetings, and provide meeting coordination and logistics (including scheduling, preparing agendas, taking minutes and follow-up of action items).

You will be apart of a high efficient administrative team and will be expected to develop, build, foster, and maintain positive working relationships with administrative staff, department managers, and other staff across the organization. Since you will be part of a team, all administrators will provide cross-training to be able to provide support and backup in the event of a staff member's absence.

Qualifications

• Office Administration Diploma or
• Business Administration Certificate or
• A minimum of 3 years experience working in a busy office environment in an administrative capacity is required
• Experience in a municipal setting is an asset
• Demonstrate attention to detail and strong analytical skills
• Extensive experience with Microsoft Office Suite is required
• This role requires a focus on continuous improvement and methodologies
• Ability to work in a fast-paced environment with frequently changing priorities, which will require exceptional organizational skills with the ability to multi-task and manage multiple priorities efficiently
• Ability to work both independently and as part of a team, while exercising good/independent judgement; demonstrating initiative and being proactive is critical
• Strong communication skills (written and verbal) are essential
• Must have a proven ability to present yourself in a positive, clear and professional manner. You may be required to present to groups and provide training on administrative functions
• To effectively work with individuals across such a large service area you must also have strong interpersonal, networking and collaboration skills

• You might best be described as someone who:
• • Works well in a fast-paced, frequently changing environment
  • Is resourceful
  • Is a self-starter
  • Is solution focused
  • Has strong attention to detail
  • Has a desire to learn and grow
  • Exceptional interpersonal skills

Hours

The standard workweek consists of an average of 35 hours, with the specific schedule being determined by the immediate supervisor.

Compensation

Starting Salary $29.88 per hour as per the Out-of-Scope Agreement.

Benefits

Comprehensive benefits package. What We Offer | City of Grande Prairie (cityofgp.com)

Diversity & Inclusion

The City of Grande Prairie is committed to building and sustaining an inclusive work environment composed of individuals with unique experiences, perspectives, talents, and contributions who welcome, support, respect and value all members of the community.

Selection Process

We appreciate your interest in our organization, and we thank you in advance for your application. Candidates selected for an interview will be notified via phone or email.

1. To apply for this position, please utilize the "Apply Now" tab on this web page to submit your comprehensive cover letter and up-to-date resume.

2. Our application review process includes a thorough evaluation of all submissions. Short-listed candidates will be contacted for interview scheduling.

• This posting will be open until a suitable candidate(s) is/are found.

Note: After submitting your application and uploading your resume, you should expect to receive an email confirmation indicating that your application for this position has been successfully submitted. If you receive this email, there is no need for any additional contact with us regarding this position.

To efficiently manage the high volume of applications we receive for each job posting, we are unable to address job-specific inquiries prior to the interview stage. However, if you progress to the job interview stage, we will gladly answer any questions you may have.