Administrative Assistant, MRO

Apply by Date: Jan 11, 2025

Primary Location: CA-NS-Halifax

Schedule: Full-time

Job Type: Permanent

Shift: Days

Number of Openings: 1

Basic Purpose of Position:

Provide confidential administrative Support to General Manager for MRO Maintenance Repair/Overhaul Ops.

Key Responsibilities:

• Provide confidential administrative Support to General Manager for MRO Maintenance Repair/Overhaul Ops.
• Build and administer the online web schedule for 300+ union employees
• Timekeeping for all union employees in UKG WFC (work force central platform) to include creating and maintaining schedules, entering exceptions, like sick, personal day, STD, LTD etc.
• First tier support for iPads issues, including updating MSM and Air watch with device repairs, issuing and returning of devices.
• Setup iPads training for new employees
• Co-ordinate and responsible for onboarding and offboarding of new employees. Coordination of all paperwork and information for new hires.
• Responsible for execution and monitoring of Jazz Maintenance crew bid system for Stat declarations, shift bids and vacation bids each year.
• Monitor and update union pay increases, approving expense meal per diem
• First point of contact for maintenance inquiries and information relating to JTS (Jazz Technical Services) department.
• Maintain and procure office supplies and monitor expenses/costs.
• Responsible for Send Word Now call outs (platform used for calling in for overtime) during office hours.
• Organize Service Awards Celebration for JTS employees
• Ensure all requirements of the collective agreement are applied when processing payroll.
• Maintain, co-ordinate the flow of information for: AWP (Attendance Wellness Program), CAP (Culpable Attendance), Probation and Grievances.
• Delegate for signing security forms and holder of visitor passes.
• Perform document control duties.
• Creating and maintaining employees' personnel files.
• Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers.
• Adhoc projects/tasks and other related duties as assigned.

Qualifications:

• Post-Secondary education or previous clerical experience is required.
• Minimum 3-4 years of experience working in an office environment.
• Candidate must be proficient in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
• Candidate must be proficient working in internet/intranet and network environment.
• Candidate must be well organized, manage time effectively, prioritize multiple tasks and meet deadlines.
• Knowledge of Maintenance environment and airline operational experience will be considered an asset.
• Must have the ability to obtain a Restricted Area Identification Card (RAIC).

We strive to hire candidates with diverse abilities. We want to ensure that you are prepared for success and therefore request that you please let us know at [email protected] if you require an accommodation during the recruitment process.

Jazz recognizes that the best talent includes people of all backgrounds, abilities and points of view. To be a leader in our industry, Jazz celebrates diversity and values the uniqueness that each individual has to offer. We empower our people to foster an internal culture of inclusion, creating safe workspaces where everyone can be their authentic self. Meeting the needs of our diverse passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve.

Requisition ID: YHZ-2024-6670-11731B