Administrative Assistant - People Services - Temp Full-Time

KEY ACCOUNTABILITIES & RESPONSIBILITIES

Your key responsibilities will include, but are not limited to:

• Providing support to the HR department and all employees related to HR questions, issues and concerns.
• Coordinating meetings, including the generation and distribution of meeting minutes.
• Providing project management assistance to leaders.
• Offering clerical support for policies & procedures, distributing correspondence, and assisting in departmental meetings.
• Supporting the management team with all administrative requests.
• Preparing presentations and various correspondence.
• Ensuring employee records are up to date and maintained in an orderly fashion.
• Running compliance reports
• Assisting with monthly orientation
• Maintaining the online education and training system.
• Undertaking additional duties as needed to support the team.

QUALIFICATIONS & EXPERIENCE

We are seeking a candidate who demonstrates excellence in administrative support, possessing the following attributes:

• Diploma in Human Resources Management or equivalent post-secondary education.
• Minimum of 1-year Experience in a Human Resources Office Environment.
• Advanced Microsoft Office computer skills (Excel. Word, PowerPoint)
• Previous experience in applicant tracking systems, and in a unionized healthcare environment would be an asset
• Experience in a hospital environment preferred.
• Knowledge of UKG would be an asset.
• Knowledge of Surge Leaning would be an asset.
• Strong knowledge in administrative principles and practices
• Knowledge of employment legislation (i.e. Employment Standards Act; Human Rights)
• Strong skills in management of administrative practices.
• Excellent interpersonal skills and communication including tact and diplomacy when responding to telephones, greeting visitors and attending meetings.
• A commitment to upholding confidentiality and handling sensitive information with the utmost discretion and professionalism.
• Excellent proof-reading abilities.
• Strong organizational, prioritization and time management abilities to ensure that assignments are completed with deadlines and established time frames.
• Strong planning and coordinating abilities to ensure booking meeting rooms and scheduled luncheons are coordinated successfully.
• Strong problem solving and analytical skills to determine effective ways to present correspondence, reports, charts, tables and presentations.
• Attention to detail reviewing all materials.
• Proven good attendance record with the capability of maintaining this same standard
• A deep alignment with the values and purpose of GBGH, demonstrating a dedication to fostering a culture of excellence.
• Fluency in French, even at a partial level, is viewed as a valuable asset in this role, enhancing the candidate's ability to engage with our diverse community and stakeholders.

HEALTH, SAFETY & WELLNESS
Join us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We are dedicated to providing a safe workplace and encourage active participation from all team members.

Primary hours of work are Monday through Friday 0800 to 1600hrs. At GBGH, we prioritize work-life balance, valuing our employees' well-being. Where possible can provide flexibility in working hours to accommodate a variety of schedules and support individual life commitments. Opportunities to explore hybrid options may be explored after three months of employment.

BENEFITS & PERKS
When you choose to be a part of GBGH, you are choosing a workplace that prioritizes your growth and well-being. We invest in your professional development, fostering an environment that values continuous learning and growth, ensuring your career thrives.

• Hourly rate of pay $35.05 to $37.20, plus pay in lieu of benefits and vacation
• Healthcare of Ontario Pension Plan (HOOPP), one of Canada’s largest defined benefit pension plans.
• Education Fund Opportunities, Career Development and Education Sessions.
• The successful applicant will be compensated for their time in the interview process (up to 1 hour).

HOW TO APPLY
If you are ready to embark on a remarkable career journey with GBGH, apply now. Join us in making excellent care personal and be part of a team that is shaping the future of healthcare in our community. Please submit your application through GBGH Career Opportunities page, by February 7, 2025 at 0900hrs EST. Refer to Posting Number 25-027. This position may not be filled at the discretion of the Hospital. This position is being considered in connection with Posting 25-026 and Posting 25-028 and there is only a single vacancy.

THE HOSPITAL
We thank all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted. Selection will be based on the skill, ability, experience, and qualifications. The Hospital reserves the right to conduct a formal interview or other applicable testing where required. GBGH is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please advise the Human Resources Department. We encourage all qualified individuals to apply including visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2s+ persons, and anyone else who will contribute to a diverse workplace. Discover a rewarding career at GBGH, a dynamic 113-bed facility nestled in the heart of Midland, Ontario. Our dedicated team serves a diverse catchment area, including Midland, Penetanguishene, Township of Tiny, Township of Tay, Christian Island, Georgian Bay Township, and Springwater Township. With a population base of 55,000, surging to over 150,000 during the peak season, GBGH stands as a healthcare cornerstone for our vibrant community. With an annual budget of approximately $80 million, a robust staff of 800 professionals, and a network of over 100 active professional staff alongside 70 regional affiliates and consulting physicians, GBGH is a vital healthcare hub. Our services span acute care, rehabilitation, complex continuing care, and Level 3 intensive care unit, with exciting plans on the horizon. We are in the early stages of expanding our capabilities, including a 2,500 sq ft expansion to our diagnostic imaging department to add MRI services for our community, a 50,000 sq ft expansion off our emergency department to offer 24 inpatient mental health beds and planning for a new state-of-the-art hospital facility. Explore the latest developments and initiatives at GBGH by visiting our website: gbgh.on.ca.

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