Administrative Assistant, Programs

Who are we?

We will support your mental and physical health with:

• Flexible work arrangements. Hybrid employees may have own dedicated workstations.
• Group Benefits (Health, Dental, Life Insurance, Disability Insurance, Employee and Family Assistance), such as $7,500 for mental health professionals, that are 100% paid by employer.
• Defined Benefit Pension Plan (50/50 contribution from you and us).
• Three weeks' vacation to start, plus extra paid leave to support your wellness.
• Generous support for your professional growth and career development.
• Recreation allowance of $800 per year.

Primary Responsibilities:

What you will bring to the table:

Education/Experience

• General administrative and secretarial knowledge and ability associated with successful completion of business and/or secretarial training, or equivalent, normally acquired through several years in providing secretarial services relevant to the duties of the position.

Knowledge

• Basic knowledge of trade union role, objectives and activities as well as some familiarity with government organizations, practices and procedures.

Abilities

• Ability to apply effectively transcribing, typing and clerical skills in both official languages; proficiency in spelling and in the application and usage of English / French grammars and a good vocabulary;
• Ability to operate a personal computer and a high degree of work processing skills using Word, Windows, e-mail, spreadsheets (ideally Excel), data base software (ideally Access) and FrontPage;
• Ability to communicate orally and in writing in both official languages;
• Ability to independently organize, plan and determine work priorities in order to meet strict deadlines in an environment with multiple and competing priorities;
• Ability to work independently as well as cooperatively with others in team environment.

What you need to know:

• Second language skills as per the Common European Framework of Reference for Languages (CEFR) level indicated above. Federal Government valid SLE results can be used toward this. Preferred candidates may have their second language skills assessed as part of the hiring process.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• While we appreciate all the candidates’ interest, only those considered in the process will be contacted.
• A full job description is available upon request.