Administrator

• Previous applicants need not apply*

Here in the OPAC Admin Hubs we are passionate about supporting our staff to achieve, develop and progress in their careers. We are always on the lookout for applicants who have great admin skills, can demonstrate empathy and sensitivity with our patients and families and collaborate with our partners and services. In return we offer you the chance to really make a difference to our patients and services.

OPAC Administration are recruiting an enthusiastic and motivated Administrator to support the Community Rehabilitation service to work Countywide localities, Huntingdon, Fenland, Peterborough and Cambourne Admin Hubs.

The successful candidate will be providing general administration, administrative project & business support to a countywide service covering Cambridge, Fenland, Peterborough & Huntingdon liaising with clinicians and services users to ensure an effective, efficient & streamlined service.

Please do make contact if you would like to discuss the role further.

Typing, proof reading and formatting all forms of correspondence, reports and summaries that are required by the team.

Management of multiple Waiting Lists and Triage Lists.

Processing and extracting relevant information from Referrals ensuring enough information is included for the Clinical Triage Team

Communicating with Referrers appropriately and professionally via email or telephone.

Using multiple systems to capture service user input as per our agreements.

Provide operational support to colleagues, and clinical team.

Inputting and updating service user information accurately and service user/team activity on computerised information systems. Create detailed and accurate service user notes for every entry according to policy.

Scanning paper format correspondence and adding to service user record in good time and accurately, according to policy

Ensure good customer service by providing a professional and effective telephone service, taking accurate messages, and providing information and signposting as requested and appropriate

Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.

Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.

To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.

Please refer to the attached job description and person specification for full details of responsibilities

Word processing of all forms of correspondence, reports and summaries that are required by the team.

Answer all telephone calls within the defined timeframe.

To use effective telephone techniques to healthcare professionals, patients and other agencies in a quick and efficient manner.

Record information in the chosen software timely and accurately.

Manage all calls in a controlled and professional manner.

Deal with difficult callers in a calm and professional manner.

Any data that is taken/shared as part of a phone call or transferred electronically must be undertaken regarding the Trust Information Governance and Information Security policies.

Undertake diary management for clinicians and/or managers, as required.

Organise clinics and associated appointments for clinics, using appropriate systems to manage work.

Organise team meetings, take, transcribe, and distribute minutes accordingly as required.

Provide operational support to colleagues.

Deal with staff and service user requests that may be part of a cash office function as and when required, and in accordance with Trust procedures.

Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy.

Maintain filing in both paper and electronic records, ensuring that it is kept up to date at all times. In accordance with Trust procedures, track and receive notes in a timely manner.

Ensure good customer service by providing a professional and effective telephone service, taking accurate messages and providing information and signposting as requested and appropriate.

Undertake training of new staff as directed by Line Manager and/or other managers

Provide cover as directed by Line Manager for other member of the team in their absence and assist with their workloads as necessary.

Undertake other duties as may be reasonably required commensurate with the grade of the post. Please refer to the attached Job Description and Person Specification for full details of responsibilities.