Archive Assistant - 12 Months Fixed Term Contract

Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Corporate Communications & External Affairs

About the role

Your responsibilities

• Clear/Catalogue and check all R&D boxes that will be transferred to Deepstore for future keeping (this includes GDPR checks for aged boxes est. up to 2500)
• Determine which boxes are to be sent that have the least likelihood of subsequent viewing requests
• Amend all documentation related to the archive changes for both localised management and for the quality system managed through a change control
• Re-position items to be kept both in RADA (Research and Development Archive Database) and in the excel database
• Identify and place historic boxes with any patient data into the Deepstore Box area
• Undertake training and standard operating procedure (SOP) reviews prior to carrying out FTC work
• Possible travel to and from the external archive during extraction project
• Prepare and assist with the transfer of archive boxes from the Internal archive to the external archive, supporting system needs and palletisation of boxes to be transferred.

The experience we're looking for

• Problem solving skills in terms of innovation are key along with tenacity, tough mindedness and ability to influence and demonstrate strong team support and commitment.
• Strong analytical skills with the ability to analyse data, develop and implement solutions.
• Ability to think on one’s feet and demonstrate sound reasoning and provide good support to the teams.
• Excellent communication and networking skills.
• Self-starter, results orientated with solid planning and organisational capabilities, a bias for action and the capability to define and evaluate risks.
• Ability to work to tight deadlines without compromising on deliverables.
• Able to build strong and lasting relationships, with an eye for the customer.

The skills for success

Emotional intelligence, Listening skills, Writing skills, Presentation skills, Interpersonal skills, Digital skills, Research skills, Time management skills, Adaptability, Stakeholder engagement and influence, Strategic thinking, Risk management, Business Accumen, Leadership, Brand Strategy, Relationship management.

What we offer

Equality