Assistant-Documentation

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Main Purpose and Objectives:

• Receive and discard lab samples.
• Act as document controller; evaluating and submitting to the GMP Library all the lab GMP documents as per applicable procedures.
• Maintain lab supplies organized and inventories within safety levels.
• Verify routinely the expiration date of reagents/solutions in the lab and discard when expired.
• Support with purchasing process of lab materials/supplies/equipment.
• Support with waste container readiness (labeling, bags) and coordination with warehouse for waste containers/drums supply.
• Receive and allocate all purchases received in the lab.
• Maintain service providers contracts and contractor safety documents updated for all lab suppliers.
• Support all lab inspections (self-inspections from Quality & EHS and from internal/external agencies).
• Receive and help in the on-boarding of new lab members and any lab visit, as required.
• Help support any implementation initiative from the lab and/or site.
• Support with the work order generation.
• Support with redaction of documents, as required (e.g., minutes, presentations, protocols).
• Help with coordination of lab activities (e.g., invitations, room reservations).

Requirements:

• Associate Degree in Science or related area.
• Two (2) years of experience in similar tasks and/or related area (experience in laboratory and/or GMP area preferred).
• Bilingual (Spanish/English).
• Proficiency in Microsoft Office (e.g., Word, Excel, Power Point).

Additional Skills/Preferences:

• Strong customer service skills and teamwork oriented
• Sound judgment and compliance mindset
• Ability to communicate effectively with all levels and functions in the organization.
• Availability to support a 7/24 operation, if required
• Ability to take initiative, to be assertive, to lead by example and to build high-quality relationships.

Additional Information:

• This is a contract-based position.
• No license required for this job.

Important Notice: In order to maintain the excellent reputation of our company, the quality of our products, and the safety of our work environment, the company will take all reasonable measures to ensure that drug abuse by employees or other persons does not jeopardize the safety of our operations or the quality of our products or adversely affect in any way the company or its employees. The company recognizes that drug use both on and off the job can be detrimental to the company and its efforts to provide a drug-free workplace. Even if prescribed under a state medicinal marijuana law, marijuana remains illegal under federal law. Marijuana is considered unauthorized by Lilly.

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( [email protected] ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and help our company develop talented individuals for future leadership roles. Our current groups include: Africa, Middle East, Central Asia Network, African American Network, Chinese Culture Network, Early Career Professionals, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinos at Lilly, PRIDE (LGBTQ + Allies), Veterans Leadership Network, Women’s Network, Working and Living with Disabilities. Learn more about all of our groups.

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