Company Secretarial Assistant, Belfast. 12 month Fixed Term Contract
Perks & Benefits:
Our non-oil business covers broking of Physical and Financial Coal, and EU Carbon Allowances and Offsets.
- Responsibility for discharging all the normal duties of a Company Secretarial Assistant of a listed company.
- Provide support to governance forums, including Executive and operating committees, management committees and governance of regulated entities; meeting management.
- Providing administrative support for collating and distribution of Board and Committee meeting packs.
- In conjunction with the Corporate Secretariat Team, co-ordinating the Board meeting calendar, helping to ensure the circulation of all agendas and relevant materials in advance of the meeting.
- Influencing the quality of Board materials as appropriate (preparing template materials etc).
- Ensuring the security of the Company’s legal documents (e.g. certificates of incorporation, directors’ service contracts or letters of engagement etc).
- Assisting with the oversight of confidential, restricted persons and insider project lists and processes.
- Assisting in the provision of a full company secretarial administration service to the Group’s UK and overseas subsidiaries, such as drafting Board and shareholder minutes and resolutions.
- Maintaining, undertaking and facilitating the Group’s corporate entity filings.
- Ensuring accurate records and statutory registers for Group legal entities (utilising the GEMs system).
- Maintaining the Group Structure Chart and Capital Transaction Register.
- Assisting in the preparation and finalisation of subsidiary statutory accounts.
- Assisting with ad hoc projects including corporate restructurings, incorporations, strike-offs and liquidations as required.
- Responding to company secretarial information requests from other departments, shareholders and external third parties, including information provision to internal stakeholders in relation to the client on-boarding processes.
- Working knowledge of the legal, regulatory and corporate governance framework applying to listed muti-jurisdictional companies is essential.
- Excellent written/verbal communication skills.
- Ability to work autonomously with minimal supervision.
- Strong attention to detail.
- Self-motivated with the ability to work in a fast-paced environment and prioritise workload.
- Confidence with a “can-do” and “problem solving” approach.
- Able to work well as a team member and build rapport and trust with both internal and external stakeholders.
- Demonstrable company secretarial experience at a senior level.
- Demonstrable experience providing guidance and strategic direction to senior stakeholders.
- Technology proficient.
- Complex minute taking experience is essential.
- UK listed company and/or financial services sector experience is preferred.
- Appetite and ability to adapt quickly with a passion for learning new skills.
- fully or nearly fully CGI qualified (i.e. GradCGI).
- Related degree in Law, Business or Accounting related subjects.
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