Customer Support Representative, RCC - (Contract/Job Rotation Until June 2026)
Perks & Benefits:
- Maintain and share expertise and detailed information on the full inventory of city indoor and outdoor park facilities and school board locations to internal and external customers.
- Provide rental options and alternatives based on the customer’s requested activity and location.
- Process bookings for tournaments and functions/events.
- Ensure that issues are identified and resolved where possible including collaboration with, or escalation to coordinator or appropriate staff in other sections or departments. Keep up to date with department structures and responsibilities in order to obtain information or escalate appropriately.
- Document customer interactions using established procedures, including management of external and internal customer enquiries and service requests through shared email mailboxes.
- Maintain customer information, including correspondence and tracking of rentals.
- Be familiar with all details to intake and/or process transactions and complete service requests in a timely fashion for:
- Facility rental contracts to city and school board locations for program providers, festival and event organizers and requests from City departments.
- Supplementary reports and documents and payment plans.
- Maintaining financial account information and processing financial transactions.
- Support Halton Region subsidies and related administration.
- Various Departments or City services and products.
- Be familiar with all online self-serve options for related services. Support customers as required with using the online services including site navigation, new account setup, and basic customer account maintenance requests.
- Perform financial and quality control audits on a variety of data sources. Maintain audit tracking as required.
- Produce reports or obtain data from various systems and conduct data entry to spreadsheets or other systems as required.
- Identify and escalate/report on data or process issues. Support corrections where possible and provide insights into resolutions for data or process issues.
- May on occasion provide break relief or provide support during peak periods for other support/customer service areas.
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