Documentation Control Clerk

The position of Documentation Control Clerk will be based out of our Indianapolis, IN location!

Summary
The Documentation Control Clerk is responsible for pulling and scanning drawings and ensuring accurate and efficient handling of important documents for the Parts Super Center business.

What You’ll Do

• Retrieve drawings from designated storage areas based on requests from various departments or individuals
• Accurately scan drawings using designated scanning equipment and software
• Ensure proper labeling and organization of scanned drawings for easy retrieval and reference
• Assist in maintaining an organized and efficient drawing storage system
• Collaborate with team members to fulfill drawing requests in a timely manner
• Utilize Microsoft Office (Excel and Word) for basic data entry and document processing tasks
• Maintain confidentiality and security of sensitive drawings and documents
• Works on special projects, analysis, or reports as requested by Manager
• General warehouse duties as assigned
• Other duties as assigned

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You’ll Need

• High School or GED
• Technical school, Associates, or Bachelor's degree a plus
• 1+ years of clerical or administrative experience

Knowledge, Skills & Abilities

• Proficiency in using scanning equipment and basic knowledge of scanning software
• Strong organizational and time management skills
• Attention to detail and accuracy in handling documents
• Ability to work effectively both independently and as part of a team
• Proficient in typing with good speed and accuracy
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent communication and interpersonal skills
• Ability to organize and prioritize job tasks and requirements
• Able to meet deadlines
• Ability to work overtime as needed

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold None
• Exposed to electrical hazards; risk of electrical shock None
• Handles or works with potentially dangerous equipment None
• Travels to offsite locations None

Physical Demands

• Sit: Must be able to remain in a stationary position Occasionally – up to 20%
• Walk: Must be able to move about inside/outside office or work location Constantly – at least 51%
• Use hands to finger, handle or feel: Operates a computer and other office machinery Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to crouch down to stock shelfs, pick up boxes, or position one’s self to maintain computers in the lab/under desks/in server closet Frequently – 21% to 50%
• Climb or balance: Must be able to ascend/descend on a ladder, forklift, pallet jack, or other warehouse equipment Occasionally – up to 20%
• Talk, hear, taste, smell: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions Constantly – at least 51%

Weight and Force

• Up to 10 pounds Constantly – at least 51%
• Up to 25 pounds Occasionally – up to 20%
• Up to 50 pounds Occasionally – up to 20%
• Up to 75 pounds None

“Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.”