Equestrian Order of the Holy Sepulchre, Eastern Lieutenancy USA - Membership Associate

Equestrian Order of the Holy Sepulchre, Eastern Lieutenancy USA
Membership Associate
January 2025

Position Summary: Supports the life and growth of the Lieutenancy through the promotion and support of its 2,600 members as well as the investiture of nominees. Responsible for maintaining all membership records and responding to member inquiries. Assists Executive Director as needed.

Reports to: Executive Director, Eastern Lieutenancy

Responsibilities

• Manages member relationships on an ongoing basis while overseeing multiple work streams to ensure Lieutenancy initiatives are achieved and member expectations are met.
  • Respond to members inquiries.
  • Respond to nomination and promotion inquiries.
• Facilitates member nomination and promotions processes, including generation of invitations, acceptance notifications and management and submission of applications for approval.
  • Prepares materials for Nominations and Promotions Committees to ensure successful review of nominations and promotions.
  • Manages pilgrim shell process for members .
  • Manages distribution of scrolls.
  • Maintains membership supplies inventory and coordinates with vendors to guarantee smooth operation of membership needs.
• Maintains membership database to ensure data is accurate and up-to-date.
  • Includes contact information and personal attributes.
  • Includes producing reports for Executive Director as needed.
• Maintains membership hard copy files including but not limited to updating, archiving, consolidating, and organizing where needed.
  • Coordinates with Executive Director on promotion and implementation of all spiritual and social events.
• Manages death notification & honor guard processes.
  • Contacting Honor Guard committee chair.
  • Prepare death notification email.
  • Update all records reflecting the death.

Performance Standards

• Represents the Lieutenancy in a professional and positive manner.
• Prepares precise, well-written and articulate correspondence.
• Maintains tracking of relationships with Lieutenancy members and outside contacts to ensure prompt and accurate communication and follow-up.
• Innovates processes and systems.

Experience and Skills

• Minimum five years serving in administrative or communications capacity.
• Excellent writing, interpersonal, and customer relations skills.
• Detailed and priority-oriented.
• Strong ability to multitask.
• Self-motivated team player.

Compensation range for this position is $60,000 – $70,000 annually.
This position is full-time, in-person, and eligible for overtime.

Interested candidates can email resume to: [email protected]